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Working Title: Executive Assistant to the Vice President of Academic Affairs

Job Class: Office and Administrative Specialist, Senior

Agency: Minnesota State

• Who May Apply : Open to all qualified job seekers

• Date Posted : 04/25/2024

• Closing Date : 05/06/2024

• Hiring Agency/Seniority Unit : MN St Colleges & Universities / Minneapolis CC-Conf

• Division/Unit : MnSCU Minneapolis CC / MnSCU Minneapolis CC Classifd

• Appointment Type : Unlimited, Full-time

• Work Shift/Work Hours : Day Shift, 8:00 am - 4:30 pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 217 - Confidential/Unrep

• FLSA Status : Nonexempt

• Telework Eligible : Yes, may be eligible for partial telework in accordance with Minneapolis College's Telework Guidelines

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Minneapolis College is seeking a full-time, permanent, Executive Assistant in the Office and Administrative Specialist Senior classification

This is a shared position that provides executive-level, administrative support for senior administrators under limited supervision. Currently, the position supports the Vice President of Academic Affairs, the Vice President of Student Affairs, and the Associate Vice President of Academic Operations and Institutional Effectiveness. This position also interacts with the Vice President of Finance and Operations, other President’s Council administrators, Deans, Directors, and Supervisors. This position oversees college-wide functions and ensures that academic affairs programs and activities are conducted in a collaborative manner with other divisions and departments on campus. This position directs and manages special projects as needed.

The Executive Assistant will serve as initial contact and secondary back-up receptionist for the Executive Suite on a rotational basis and provides back-up administrative and clerical support as needed.

This position is considered confidential and is in the Commissioner's Plan.

This position may be eligible for partial telework in accordance with Minneapolis College’s telework guidelines.

Minimum Qualifications

• Customer service skills sufficient to perform responsibilities described above with courtesy, respect, and interest in a positive problem solving manner. Answer the phone, refer callers, and greet visitors with courtesy and respect. Provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.

• English including reading, writing, and speaking sufficient to communicate with a wide range of internal and external customers, interpret and respond to a variety of materials, and follow detailed and complex instructions.

• Word processing sufficient to use software to create, format, edit, print, and save a variety of documents and spreadsheets.

• Lead work sufficient to manage, organize and direct tasks and projects, follow up with appropriate administrators and staff, lead meetings, and perform all responsibilities of the position.

• Ability to organize time and diverse tasks, set and meet deadlines.

• Demonstrated ability to effectively communicate with tact and diplomacy in difficult situations; maintain confidentiality in all relationships; interact with the public and establish good working relationships with faculty, staff and students; remain calm under stress or verbal attack.

• Math aptitude sufficient to calculate expenditures, resolve discrepancies, prepare and monitor budgets.

• Demonstrates an ongoing understanding of cultural fluency, incorporates culturally responsive practices, and actively engages in antiracism professional development learning opportunities

Additional Requirements

Must be in good standing with Minneapolis College for consideration.

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.