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Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .

The Senior Administration Associate position provides administrative support to the functions within Research and Development / Global Drug Development department within the Regional Clinical Operations, Regional Delivery Lead (RDL) organization.

The Senior Administration Associate will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills that demonstrate ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners by supporting business needs.

Responsibilities (include, but are not limited to ):

• Proactively review schedules, events, and needs of manager/team, anticipates conflicts, problems and issues with appropriate timelines.

• Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.

• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.

• Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses.

• Ensure manager’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, & pre-reads)

• Prioritize and complete support requests in a timely manner (i.e. conference attendance updates, issues with IT, systems, facilities, etc.)

• Provide back-up administrative support as needed within the Regional Clinical Operations organization.

• To accomplish highly diverse, time sensitive and often complex projects, activities and administrative tasks.

• Departmental status reporting and updating of various SharePoint sites and other tracking documents.

• Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and on-boards & off-boards contractors and employees.

• Process complex SOWs, contracts, and invoicing.

Qualifications, experience and competencies:

• Demonstrate strong interpersonal skills and diplomacy in all levels of management.

• Position requires a highly experienced professional with experience working with/for senior level executives and large teams. Minimum of 5 years’ experience as a Sr. Project Coordinator and/or Executive Associate with BMS experience preferred.

• Highly motivated, independent thinker with proven problem solving and analytical skills.

• Detail oriented with excellent oral and written communication skills

• Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.

• Ability to utilize technology effectively to support BMS systems and/or processes.

• Must be highly proficient in SharePoint and various BMS systems (T&E, Workday, Requisitioning, Contract Mgmt, eSetup, Conf Room Scheduling and SAP) and other office tools (MS Office Suite, Calendar, eMail, MsTeams, OrgPlus, and audio/video conferencing).

• Has strong organizational skills, pays close attention to detail and follow up and properly balances priorities and resources.

• Maintains a positive attitude, a high level of productivity, and is adaptable to change.

#LinkedIn-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers

With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ (https://careers.bms.com/eeo-accessibility) eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Company: Bristol-Myers Squibb

Req Number: R1580190

Updated: 2024-04-30 01:45:15.330 UTC

Location: Mulgrave-AUS

Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.