New York Times Administrative Assistant in New York, New York
The mission (https://www.nytco.com/company/mission-and-values/) of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a newsroom that’s 1,700 strong and sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.
Note for US based roles: Any offer of employment is contingent on providing proof of Covid-19 vaccination prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.
The New York Times is a creative environment where people with different backgrounds and skill sets come together to develop the products that deliver our journalism to millions of people around the world. As an Administrative Assistant, you will play a crucial role in the success of our executives and in building a culture for the team. You will support executives in the teams that build our website and mobile apps, assisting with day-to-day tasks that help keep the department running smoothly.
It is critical that you have a “roll up the sleeves and get it done” attitude to ensure our teams run efficiently and successfully. The ideal candidate is a multitasker, extremely well organized, hands-on, proactive, and excited to be a part of an important brand.
In this role, you’ll partner closely with department leaders, and will serve as the main point of contact for operations & staff support, fulfilling a vital function in assisting our cross functional teams.
Our team highly values its culture, and you will play a key role in creating a positive work environment. Throughout the course of your duties, you will be privy to highly confidential information and must display the utmost discretion and professionalism.
There will be multiple daily tasks that will be part of this person's responsibilities.
Some responsibilities include, but are not limited to:
Managing calendars, scheduling meetings, handling visitors and booking conference rooms.
Manage travel bookings of airfare / hotels / transportation.
Preparing monthly expense reports & managing purchases within the department.
Assisting with miscellaneous office management tasks such as managing invoices, making sure payments are submitted in a timely manner for apps used by the team and handling all onboarding for third party vendors working with the team, be the main point of contact for both parties during this process.
Coordinating for events like department All Hands & large group meetings.
Attending weekly meetings, managing agendas, note taking & facilitating meeting deliverables.
Assisting with presentations & documents for leadership teams.
Communicating & coordinating regularly with leadership teams.
Providing a wide range of operational support and assisting with special projects as they arise.
Maintaining department organizational charts, distribution lists, team lists & seating charts.
Implementing communication strategies across the department.
Planning events, including lunches and social gatherings/activities, to cultivate an inclusive and friendly culture within the department.
Building and managing relationships with various departments throughout the organization, as well as other administrative assistants.
Adding new hires to distro lists.
Back-up support to other Administrative/Executive Assistants as needed.
Bachelor’s degree preferred.
Experience managing multiple complex calendars and scheduling appointments.
Strong interpersonal skills -- able to effectively interact with all levels of management and staff in a highly professional manner.
Ability to identify and tackle problems and make suggestions for improvements.
Knowledge of G-Suite [Gmail, Google .Slides/Sheets/Documents/Drive/Forms].
Ability to learn new systems and software.
Some experience with Workday is preferred.
No task too big or small attitude.
Collaborative and eager to learn.
The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.
The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws, and will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.
Help shape the future of The New York Times
Whether it’s bringing new truths to light through reporting, optimizing products and formats to deliver a world-class digital and app experience, or analyzing data to better understand how we can best serve our readers, Times employees are part of a growing, unified team that is driven to build the best destination for journalism in the world.
That’s always been the case, but it is especially so today. In a time of uncertainty we’ve provided information and guidance to help readers navigate daily life — whether it’s understanding health risks or getting advice on staying sane and productive at home. This would not be possible without our journalists, data scientists, marketers, designers, engineers, project managers and many, many more.
Home to world-class talent
To create journalism and supporting products that stand apart, we must recruit the finest talent in the world. Journalists, data designers, videographers, agile marketers, art directors, and many others, we’re looking for people at all stages of their careers to bring different perspectives and practices to our teams. Together, we can make our journalism more insightful, meaningful and essential to the daily lives and understanding of people around the world.
If you see a job opening here that might be a good fit for you, we encourage you to apply. We offer a comprehensive and competitive benefits package that includes medical, dental and vision plans for employees and their families, health and wellness programs, a 401(k) plan, tuition reimbursement, paid vacation, paid parental leave and much more.
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