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Title: Administrative Specialist-NL Surgery

Location: Upper East Side

Org Unit: Faculty and Staff Support

Work Days:

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $30.22 - $36.10

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under guidance, provides a wide range of administrative and secretarial support to senior staff within the department. This role also assists with coordinating the academic appointment, promotion and credentialing processes as well as the education and training activities for the department.

Job Responsibilities

• Routinely analyzes and evaluates workflows to ensure maximum efficiency.

• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.

• Answers phones, responds to inquiries and triages calls to appropriate personnel.

• Prepares and processes payment requisitions.

• Prepares routine letters, memos and correspondence.

• Provides cross-coverage for the department time keeper. Responsible for timekeeping entry and maintaining timesheet information.

• Maintains inventory and orders supplies as needed.

• Assists with the onboarding of visiting students, observers and volunteers, ensuring all necessary paperwork is in place.

• Assists with the processing of faculty and non-faculty appointments, re-appointments and promotions. Maintains compliance records for both College and NYP Hospital. Works with HR Immigration to ensure compliance of foreign academic appointments.

• Assists with special projects as assigned.

Education

• High School Diploma

Experience

• Bachelor’s degree is preferred.

• Approximately 3 years of related experience providing secretarial support to senior leadership.

Knowledge, Skills and Abilities

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".

• Demonstrated proficiency with MS Office Suite and database applications.

• Demonstrated organizational skills and ability to pay close attention to detail.

• Demonstrated critical thinking and analytical skills.

• Demonstrated ability to multi-task and prioritize in a fast-paced environment.

• Ability to treat confidential information with utmost discretion.

• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.

Licenses and Certifications

Working Conditions/Physical Demands

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.