Job Information
City of New York Administrator of Audits and Executive Services in New York, New York
Job Description
*THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $70,000 and $75,600
The Equal Employment Practices Commission’s (EEPC) mission is to guide New York City government in its efforts to comply with equal employment opportunity requirements. We achieve this by serving as a thought leader in establishing best practices for making employment decisions; producing research studies to inform employment policy; and collaborating with entities to overcome challenges in creating a fair and inclusive workplace. The EEPC is guided by the core values of fairness, equity, and integrity.
The EEPC is empowered by the New York City Charter to:
- Audit, evaluate, and monitor the City of New York’s employment programs, practices, policies, and procedures to ensure that individual City agencies and the City as a whole, maintain a firm and effective affirmative employment program of equal opportunity for minority group members and women employed by, or seeking employment with, City government.
The Equal Employment Practices Commission is seeking an Administrator of Audits and Executive Services (AAES) to perform highly confidential and responsible administrative work under the direction of the Commission and the Executive Director or designee. The successful candidate must be detailed-oriented, have excellent verbal and written communication skills, have strong interpersonal skills and act as a liaison between the Board of Commissioners, the Executive Director, and the Senior Management team of the agency.
Typical tasks include, but are not limited to:
Prepares extremely important, complex, and confidential correspondence relative to the mandates of the Commission, Executive Director, and senior staff.
Schedule activities and make arrangements (appointments, meetings, facility usage, etc.) for the Executive Director and/or Board of Commissioners.
Update/send weekly chronological file to Board of Commissioners to ensure they remain abreast of work-related issues.
Respond to inquiries from the Board of Commissioners, staff, local agencies, and members of the public.
Manages the physical and electronic storage and organization of EEPC documents and maintains the agency’s shared drive.
Coordinate distribution of documents for Commission meetings and support the needs of the Board of Commissioners, senior staff, and other attendees, if any.
Attend, record, and transcribe Commission meetings, agency conferences and other meetings, as requested.
Coordinates audits by scheduling appointments, receiving, and logging agencies’ confidential written materials, monitoring submittal of audit documents, checking, and maintaining audit records, and furnishing information to auditors.
Performs data entry, transcription, and administrative office work using Microsoft Office Suite and/or other automated office systems or equipment.
Perform budget-related functions, including drafting memos for remitting payments to vendors, tracking budget code balances, tracking/verifying payment status, etc.
Serve as a liaison between the Administrative, Research and Audit units to facilitate completion of the audits in the annual plan.
WORK LOCATION: 253 Broadway, Suite 602 6th Fl., New York, NY 10007
HOURS/ SHIFT: Monday-Friday; 35 hours/week
Qualifications
A baccalaureate degree from an accredited college or university, and one (1) year of satisfactory, full-time, paid experience in a responsible secretarial or supervisory capacity.
An associate degree from an accredited college or university, and three (3) years of satisfactory, full-time, paid experience in a responsible secretarial or supervisory capacity.
A high school diploma or equivalent and five (5) years of satisfactory, full-time, paid experience in a responsible secretarial or supervisory capacity.
NOTE: Probationary Period
Appointments to this position are subject to a minimum probationary period of one year.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.