Job Information
City of New York Assistant Board Liaison in New York, New York
Job Description
The New York City Housing Authority (NYCHA) is the nation’s oldest and largest public housing authority with more than 177,000 apartments, and responsibility for administering a citywide Section 8 leased housing program that serves over 200,000 additional tenants. NYCHA’s mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility.
NYCHA’s Asset & Capital Management (A&CM) Division leads the Authority’s capital, sustainability and resiliency programs that comprise a $5 billion capital projects portfolio - one of the largest in NY State - as well as a range of activities related to property modernization and strategic asset management. A&CM aims to preserve and modernize NYCHA buildings and apartments through strategic portfolio planning, comprehensive design standards, innovative financing and project delivery models, strong partnership with NYCHA residents and other stakeholders, and effective program and project management of capital investments. The Division also positions NYCHA’s housing portfolio for the future by piloting and scaling up sustainability and resiliency technologies and practices, improving residents’ quality of life while enhancing building performance.
Strategic Services comprises of five teams who provide key business services and drive operational excellence across A&CM. Core functions of Strategic Services include capital planning and financial administration; supporting business departments to apply best-practice project management and project controls frameworks; provide strategic vendor and contract management services; provide business intelligence and lead business operations services across A&CM.
The Vendor and Contract Management Department of Strategic Services is seeking an Assistant Board Liaison to review and edit Board calendar items in accordance with NYCHA’s procurement guidelines that will be presented to the NYCHA Board on behalf of A&CM. Reporting to the Board Liaison, with latitude for independent initiative, discretion and judgment, the Assistant Board Liaison duties and responsibilities include, but are not limited to the following:
- Assist in the submission of Board calendar items and Board briefings prepared by departments, including but not limited to:
a. Reviewing and editing in the preparation of Board items.
b. Examining cost estimates and calculating cost variances.
c. Analyzing contractor's past work performance and capacity.
d. Reviewing contractor's change order history.
e. Drafting and/or editing narratives explaining the scope of work of A&CM’s Board Resolutions.
Ensure funding requested by A&CM Department teams for each capital project aligns with the funding allocated by the Capital Planning & Administration Department.
Submit subcontractor approval requests to the Procurement Department on behalf of A&CM.
Track vendor approvals and prepare reports to assist in the awarding of contracts.
Update and maintain the Board Resolution database and electronic filing system.
Distribute Board calendar items and notify stakeholders of their disposition.
Liaise with the Office of the Corporate Secretary, Law Department, Procurement Department and other NYCHA departments.
Assist in special projects, as directed.
NOTE: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Staff Analyst to be considered.
NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below:
http://www.nyc.gov/html/dcas/downloads/pdf/psb/100_1.pdf
Additional Information
INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE.
Candidates with permanent civil service status in the titles of Principal Administrative Associate L2 and Contract Specialist L2 will also be considered.
Employees serving in the title of or who meet the qualification requirements for Procurement Analyst L2 will also be considered.
Candidates may be given a skills assessment as part of the interview process.
NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
NYCHA residents are encouraged to apply.
Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.
Qualifications
A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or
A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.
Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.