VetJobs - The Leading Military Job Board

Job Description

This Office Administrator will join 4 other administrators to support large corporate office in New York City. This person will perform administrative duties as well as reception duties, sitting at the front-desk of the office suite. This is a long-term permanent contract-to-hire position that will begin as a contract and convert to direct employment after 6-12 months.

• Greet any visitors including stakeholders and global executives as the first face they see coming into the office suite

• Ensure proper security access to visitors

• Handle any deliveries

• Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately

• Facilities support, for example calling a plumber or repairman as needed

• Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)

• Preparing the office, catering, conference rooms etc. for visits from Executives

• Support organization and documentation for a fleet of about 14 vehicles

• Coordinate with security and IT for key card access for any new hires

• Any other ad hoc administrative support duties that arise

Pay will vary based upon individuals' relevant experience and background across a range of $60,000-$65,000 annually. Benefits include health, dental, vision, and 401K.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

• 3+ years of experience working as an office administrator or office manager or similar role

• Must have experience supporting for a large corporate office environment, rather than a small office, and interacting with executives

• Supporting an office as an entity , rather than an individual or small group in a strictly executive admin role for example

• Experience supporting facilities maintenance for the office

• Experience with AR and expenses

• Experience with Microsoft Teams and Oracle - Oracle null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.