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The Mount Sinai Health System Onboarding Specialist I - Remote in New York, New York


Duties and Responsibilities:

The Onboarding Specialist I manage the full cycle pre-employment on-boarding process for final selected candidates, and provide the highest level of customer service to all new hires. The Onboarding Specialist I collects, analyzes background information from applications submitted by all potential new hires. This involves all aspects of the background check process including meeting compliance and quality assurance standards. The Onboarding Specialist I execute strategies that improve the overall on-boarding management process and ensure a seamless on-boarding experience.

  • Manages the receipt of all required documents from potential new hires such as employment applications, educational documents, references, resumes, disclosure and consent forms, certificates of disposition, licenses, certifications and PSV’s related to background checks.

  • Analyzes data from the submitted applications to ensure completion and accuracy prior to releasing to background screening company.

  • Partners with Recruiters and advises on falsification of records or disqualification of employment leading to rescinding offers.

  • Maintains/updates demographics and schedule EHS appointment for new employee physicals and drug screens.

  • Ensures candidate licensure/certifications are current and up-to-date. Determines legitimacy of documentation submitted by the candidate to ensure eligibility for employment.

  • Communicates with Background Vendor Investigators when background check reports are still pending, and makes inquiries regarding the reasons for delays and alerts.

  • Communicates with International Personnel Staff for verification of International Employees clearance status.

  • Responds to Hiring Managers and Prospective New Hires with updates of employment status.

  • Ensures compliance with standard onboarding practices and procedures.

  • Performs other related duties as required.


  • Bachelor’s Degree preferred or equivalent related experience and education.

  • 6 months of Recruitment and Staffing experience on-boarding new hires.

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

  • Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential

  • Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination

  • Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers

  • We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong, and are able to professionally advance. We share the belief that all employees, regardless of job title or expertise, contribute to the patient experience and quality of patient care.

Explore more about this opportunity and how you can help us write a new chapter in our history!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside ( Formerly St Luke’s), and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.

EOE Minorities/Women/Disabled/Veterans