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Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Description

The Opportunity

You will play a pivotal role in enhancing the efficiency and productivity of the Marketing team within Allergan Aesthetics. By offering a wide array of administrative and marketing support services, this position aims to streamline operations and foster optimal performance.

A little bit about what you'll be doing

The role of this position is to provide comprehensive administrative and marketing support services to the Marketing team. This includes organizing, booking meetings/events, managing POs and invoices, including tracking and liaison between shared services + marketing team, coordinating the print + distribution of marketing materials in partnership with brand leads, processing marketing jobs through Veeva Vault as required and other administrative tasks as delegated.

To support the operational needs of the marketing teams, you will be responsible for efficiently booking meetings/ events, both on-site and off-site. This includes handling logistics, such as sourcing materials and equipment, creating meeting agendas, and ensuring compliance with AbbVie Finance policy requirements and limits. You will also assist in processing expenses by sourcing necessary documentation, such as attendee lists and detailed invoices.

In addition to administrative tasks, you will play a key role in the development and execution of marketing materials. You will also coordinate the development of promotional materials, working closely with various agencies and managing the promotional review process. Furthermore, you will be responsible for managing physical/print material inventory levels and coordinating the withdrawal and destruction of expired materials.

As part of your administrative support, you will print, collate, and distribute materials required by the marketing team, including training materials and promotional materials.

Additionally, you will coordinate the booking of marketing events, ensuring the necessary materials, AV equipment, and IT support are sourced to ensure smooth event execution. You will again be responsible for ensuring compliance with AbbVie Finance policy requirements and limits, as well as sourcing documentation for expense processing.

Finally, you will manage the collation and submission of ACR documentation to LKU for payment processing, ensuring that all necessary documentation is provided and meets the policy requirements set out in NovoStar/Procurement Policies.

By effectively managing these administrative and marketing support tasks, you will contribute to the overall efficiency and productivity of the Marketing and Sales Management team, allowing them to focus on their core responsibilities and drive the success of the Commercial Business Unit

Qualifications

Education/Experience Required:

• Extensive experience in administration within Pharmaceutical or healthcare fields

• TAFE or equivalent training in secretarial/office management desirable.

• Event management experience and/or Diploma in Marketing are desirable.

• Highly organized with a reputation for accountability, prioritization, delivery, and proactivity.

• Demonstrated highly developed and agile prioritization skills.

• Proficient IT skills including Microsoft Office Skills (Word, Excel, Powerpoint, Teams, OneDrive) CTE/Concur, VEEVA Promomats, and e-wizard

• Numeracy and basic procurement skills.

• Excellent verbal and written communication skills.

• Dynamic and solutions-focused.

• Attention to detail and fast learner.

Additional Information

AbbVie is an equal opportunity employer that supports inclusive, flexible, and accessible working arrangements for all. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation or marital status. If you have any support or access requirements, we encourage you to advise us at the time of application. We are committed to creating an inclusive workplace

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.