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+-----------------------------------------------------------------------+ | Staff Assistant | +-----------------------------------------------------------------------+ | Come join theThe Naval Science | | Departmentat the University of Notre Dame | | as ourStaff Assistant!In this role, your primary responsibility | | is to provide administrative and clerical support to the Chair and | | Professor of the Naval Science Department (PNS). You will also serve | | as the key University liaison support to thePNSand Naval Reserve | | Officer Training Corps (NROTC) faculty staff. | | Why this role: | | If you seek to support others and would love an opportunity to make a | | larger, more positive impact in your next role, this is it. You'll | | find that the officers, faculty, staff, and students you'll | | collaborate with have cultivated an exceptional culture and forged a | | robust teamone that you'll be proud to join. There is also the | | opportunity for a flexible work schedule once established in the role | | as well! | | What we're looking for: | | We're looking for someone with strong organizational skills who can | | keep track of important deadlines, correspondence, documents, and | | multiple schedules. We're also excited to find that person with | | initiative and ability to learn, who is adept at building strong | | internal relationships and enjoys meeting and helping others. If this | | sounds like you, please read on! | | Here are some of the activities you will perform: | | | | - Staff reproduction/record clerk: gather data and prepare | | spreadsheet for Awards and correspondence; send letters to | | parents; copy, scan, and fax departmental correspondence to | | internal and external customers | | - Manage and order inventory of office, faculty break room, and | | other supplies | | - University liaison: work closely with other departments such as | | HR,OIT, Facilities, Registrar (for scheduling of classes); etc. | | - Appointment clerk: Maintain Chair and Professor of Naval Science | | (PNS) Calendar; coordinate and schedule appointments, meetings, | | and engagements based on specific instructions; schedule room(s) | | and equipment; maintain the Tri-Military andROTCChaplain's | | Calendar | | - Receptionist: Greet and welcome visitors, students, and guests; | | answer multiple phone lines and direct outside customer inquires | | to appropriate personnel | | - Plan and coordinate special departmental events/projects; | | trackNROTCevent RSVPs | | - Correspondence/mail clerk: Prepare, originate, create, send, and | | receive all official University correspondence for department | | Chair/Professor and Staff; merge, create, and maintain database | | for department correspondence, letters, and envelopes; coordinate | | with Staff Supply Tech in the preparation and receiving of U.S. | | Mail and Federal Express shipments; oversee and distribute | | departmental and all TriMilROTCbranches mail. | | - Assistant for incoming Freshmen Coordinator: Assist and monitor | | correspondence to include informational packets for all incoming | | freshman; track potential incoming students via the Navy 61 | | Report and initiate correspondence letters to students, parents, | | and ND Admissions. | | | | If you're ready to join a great team and add your skills, | | experience, and can-do attitude to this outstanding culture, apply | | today! | +-----------------------------------------------------------------------+ | - High school diploma orGED(or equivalent) | | - At least 6 months of professional experience | | - Strong organizational skills needed to track multiple deadlines, | | projects, schedules, etc. | | - Ability to build healthy interdepartmental and external | | relationships | | - Experience using software such as Excel, Word, Google suite, etc. | | - Excellent customer service and communication skills for greeting | | visitors and answering inquiries in person, on the phone, and via | | email. | +-----------------------------------------------------------------------+ | These qualifications arenot requiredto apply, but having one | | or more of them may enhance the potential to be considered a top | | candidate: | | | | - Administrative Support experience | | - Military service or familiarity with military service (ie: | | spouse, family, etc.) | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | Office of Military Affairs (38029) | +-----------------------------------------------------------------------+ | https://nrotc.nd.edu/ | +-----------------------------------------------------------------------+ | University Operations / Office Svcs | +-----------------------------------------------------------------------+ | NIC 2 Coordinator | +-----------------------------------------------------------------------+ | Up to $18.63/hour, commensurate with experience | +-----------------------------------------------------------------------+ | Bi-Weekly | +-----------------------------------------------------------------------+ | S3 - FT Non-exempt Hourly | +-----------------------------------------------------------------------+ | Office/Clerical | +-----------------------------------------------------------------------+ | Full-time | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | | +---------------------------