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Description

Prominent non-profit legal services organization is seeking an Executive Assistant to support their Executive Director on a contract-to-hire basis. The Executive Assistant will play a pivotal role in supporting the Executive Director in both traditional administrative tasks and strategic projects. Top candidates will have 5+ years' of experience supporting executives in an executive assistant capacity, have demonstrated proficiency with technology, and ability to make sound decisions with great project management skills. This role is remote, with the understanding that flexibility may be required to accommodate the Executive Director's schedule.

Key Responsibilities:

• Provide high-level administrative support to the Executive Director, including calendar management, email correspondence, and travel arrangements.

• Collaborate with the Chief of Staff to prioritize and manage the Executive Director's calendar, ensuring efficient scheduling and adequate time for strategic initiatives.

• Manage email communication with discretion and confidentiality, ensuring timely and accurate responses.

• Attend meetings as required, take minutes, and follow up on action items in collaboration with the Chief of Staff.

• Facilitate document review and approval processes, coordinating with internal staff and external stakeholders.

• Liaise with board members, donors, and other stakeholders on behalf of the Executive Director, guided by discretion and a relationship-oriented approach.

• Propose and implement new systems to enhance the Executive Director's efficiency in programmatic impact and fundraising.

• Assist with project management duties, ensuring projects are completed on time and within budget.

• Use MS Office to create and manage documents, spreadsheets, and presentations.

• Perform additional duties as assigned by the Executive Director.

  Requirements

Qualifications:

• At least 5 years’ experience in an executive support role, ideally at a larger (100+ staff) nonprofit organization

• Ability to thrive in highly dynamic, collaboration-centered environment

• Strong technological acumen: command of technology tools GSuite, SharePoint and OneDrive; easily learns new technology systems

• Excellent organizational skills and strong attention to detail

• Highly self-motivated and ability to function in a high paced organization

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Ability to use sound judgement to independently move work forward without guidance

• Creative problem solver

• Able to juggle several critical and urgent tasks simultaneously

• Prior experience in project management, particularly in supporting new system changes or upgrades, is preferred.

• Experience in a non-profit organization within the legal or policy space is a plus.

For immediate consideration, please submit your resume today!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .