Job Information
MyFlorida STAFF ASSISTANT - 64054117 in OCALA, Florida
STAFF ASSISTANT - 64054117
Date: May 14, 2024
Location:
OCALA, FL, US, 34471
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 829101
Agency: Department of Health
Working Title: STAFF ASSISTANT - 64054117
Pay Plan: Career Service
Position Number: 64054117
Salary: $32,760.00 - $ 36,036.00
Posting Closing Date: 06/12/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
OPEN COMPETITIVE
Your Specific Responsibilities:
The incumbent in this position works independently as the Receiver, Shipper, Fleet Manager, and Inventory Custodian for DOH-Marion under the Administrative Service Director.
Ensures all ordered items are received in for DOH-Marion and properly recorded. Utilizes Ariba On Demand (AOD) MyFlorida MarketPlace (MFMP) to record receipts on open orders. Regularly reviews open orders to ensure items are followed up on and received or closed as necessary. Works with departments to make sure orders are received timely. Works closely with purchasing office and accounts payable for returns. Helps departments with minor assembly/disassembly of equipment/furniture.
Works with all departments to provide shipping assistance daily. Helping to prepare lab specimens, documents to be sent out by Delivery Services, ensures outgoing mail is ready for pickup by Postman, etc.
Secures and maintains key inventory for main building, outlying clinics, vehicles, etc. per standard operating procedure. Issues keys and equipment as requested by staff assuring that proper procedures for signing them in and out are followed.
Acts as the Fleet Manager for DOH-Marion. Keeps calendars for usage of fleet vehicles, maximizing and accommodating usage across programs. Coordinates drop off/pick up of vehicles in need of maintenance. Compiles monthly usage/expenditure data and updates vehicle log by the 10th of each month. Works as a liaison with County Fleet on vehicle repairs and coordinates with supervisor on approval. Ensures all DOH-Marion vehicles have up to date paperwork including insurance cards, incident reporting, etc. Ensures programs are regularly cleaning and servicing assigned vehicles. Provides training on fueling for staff utilization.
Processes incoming mail daily. Sorts and distributes mail to mailboxes. Date stamps invoices and billing documents upon receipt. Endorses checks for all departments and logs on the daily mail log. Copies all checks and submits original checks to fiscal designee and provides copies of log and checks to department personnel for processing. Scans Voucher Documentation for Accounts Payable.
Acts as the liaison with county for county inventory of all items on-site and stored off-site, working with DOH staff, CHD staff and county property custodian to assure all items are accounted for and items are not destroyed prematurely. Works as the Delegated Property Custodian to ensure that all property is accurately tagged, and paperwork completed in accordance with policy and procedures. Coordinates the tagging, accountability, control, transfer and surplus of tangible county and state property (utilizing AMS). Ensures that a physical inventory for both county and state assets is completed annually (with an independent person).
Performs other duties as assigned.
Required Knowledge, Skills, and Abilities:
Must be able to lift 40 lbs.
Working knowledge of inventory management
Skilled in assembling and disassembly basic office/medical equipment or furniture.
Ability to receive, sort and verity equipment and supplies.
Ability to inspect equipment and materials to ensure that they are accurate in count and undamaged.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Skilled in Microsoft Outlook and Excel
Ability to multi-task and stay organized.
Ability to follow policy/procedure.
Skilled in Data Entry
Ability to provide independent judgment to accomplish required tasks.
Qualifications:
Minimum -
Experience working in Shipping/Receiving.
Experience managing company-owned vehicles with regard to usage, maintenance and repair.
Eperience with physical inventory accountability.
Experience working with Microsoft Excel.
Preferred -
Experience in My Florida Market Place and Asset Manager System
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Marion County Health Department
1801 SE 32nd Ave Ocala Florida 34471
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Ocala