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Description

We are seeking an Administrative Assistant for our team in the wholesale distribution industry. This position is located in Roseville, California and offers a contract-to-hire employment opportunity. As the main point of contact for our customers and suppliers, you will be responsible for providing exceptional customer service in a timely and professional manner. This role requires strong communication and organizational skills to support internal staff and external vendors.

Responsibilities:

• Serve as the main point of contact for assigned customer base

• Oversee all aspects of logistics with suppliers

• Collaborate with freight forwarder to arrange transportation and ensure on-time delivery

• Ensure contracts are executed in a timely manner

• Monitor shipments and provide regular updates to internal stakeholders, customers, and suppliers

• Prepare and provide documents to customers in accordance with the terms of shipment

• Handle and direct incoming phone calls

• Process orders efficiently and accurately

• Manage and distribute all incoming mail

• Oversee and coordinate all outgoing customer service mail

• Maintain daily communication with internal staff and external suppliers

• Process and fulfill label requests promptly

• Manage changes related to phytosanitary certificates

Skills:

• Proficiency in MS Office including Word, Excel, and Outlook

• Strong customer service skills

• Ability to handle inbound and outbound calls

• Proficiency in data entry and email correspondence

• Ability to schedule appointments and manage tasks effectively.

Requirements • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

• Experience with answering inbound and outbound calls

• Strong customer service skills

• Familiarity with data entry tasks

• Ability to manage email correspondence effectively

• Experience scheduling appointments and managing calendars

• Prior experience in an administrative assistant role within the wholesale distribution industry

• Excellent communication and interpersonal skills

• Strong organizational skills and attention to detail

• Ability to multitask and prioritize effectively

• Demonstrated problem-solving skills

• Ability to work independently and as part of a team

• Adaptability and flexibility in a fast-paced environment

• High level of professionalism and ethical standards.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .