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Alaka'ina Foundation Family of Companies Contracts Administrator I in Orlando, Florida

Contracts Administrator I

Location FL - Orlando

Job Code 12105

# of openings 1

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The Alaka`ina Foundation Family of Companies is looking for a Contracts Administrator to support our corporate operations located in Orlando, Florida.

The Contracts Administrator I coordinates, and manages low-complex proposals and contracts under minimal supervision. The position requires working knowledge and ability to research business agreements, government contracting methods, including policies, procedures, and regulations, to provide appropriate recommendations and support during proposal, fact-find, negotiation, and day-to-day contracting activities.


  • Manages mid-complex contracts through the appropriate procurement process.

  • Manage IDIQ contracts inclusive of high volume RFI and RFP Task Order level responses.

  • Provides cradle to grave contract and subcontract administration support for various CP, FFP, T&M, and IDIQ Government contracts in the services and research/development arena.

  • Demonstrate a working understanding of the USG acquisition and procurement environment, contract’s function, adherence to company policies, commercial contracting methods, export regulations, FAR/DFAR, and other requirements.

  • Primary point of contact between the company and customer for contractual matters.

  • Perform and monitor all aspects of the contracts including accuracy of order entry data, contract funding, scope changes, amendments, account receivables, delivery schedules, legal matters, etc.

  • Prepares various agreements to include Non-Disclosure Agreements, Teaming Agreements, Consulting Agreements and Subcontract Agreements. Ensures all documentation is complete and accessible in company repository. This includes the contract and all pertinent sign off documentation and work papers as well as pertinent correspondence in letter or email format.

  • Works as part of the proposal team. Preparing proposal documents, reviewing RFPs, and supporting proposal preparation efforts to include final proposal submission to government customers.

  • Assists in the development and compliance of internal contract administration policies and process improvement projects.

  • Exercise discretion and independent judgment in performance of duties Participates with Small Business Administration (SBA) initiatives including initial 8(a)/HUBZone applications, 8(a) Program Annual Reporting, Mentor/Protégé/Joint Ventures

  • Interface with Senior Leadership as needed.

  • Lead Deltek Contract Administrator working in conjunction with Finance Manager.

  • Other duties as assigned by Supervisor.

    REQUIRED DEGREE/EDUCATION/CERTIFICATION : BS/BA degree in Business or other related Business focused field of study


  • A minimum of up to two (<2) years of Federal contracting experience which includes a minimum of up to two (<2) years of Subcontract experience.

  • Knowledge or experience working with FAR/DFARS, Fixed Price (FP), Time & Material (T&M), Cost Plus Fixed Fee (CPFF), Indefinite Delivery / Indefinite Quantity (IDIQ),

  • Proficient with the Microsoft Office Suite.

  • Experience in reviewing and negotiating terms and conditions in Government prime contracts and subcontracts to ensure terms are fair and reasonable, protecting the company’s interests and follow all relevant regulations and company policies.


  • Experience supporting Native Alaskan Corporations (ANC) or Native Hawaiian Organizations (NHO).

  • Familiarity with Small Business Administration (SBA) Programs including but not limited to 8(a) programs, HUB Zones, Mentor Protégé/Joint Ventures, SDVOBs, etc.

  • Experience providing mentoring and development to junior level staff.

  • Up to two (<2) years of federal government contracting experience.

  • Knowledge of ITAR/EAR, Contractor Manpower Reporting, Deltek Costpoint, SharePoint, other various Contract Management Software tools

  • Familiarity with Financial Reporting, such as creation and monitoring of Funding and burn rate analysis, pricing strategies and the generation of labor category bid rates.

  • Experience with various GWACS including but not limited to GSA IT 70 Schedules, GSA MOBIS, GSA STARS, CIO-SP4, GSA OASIS, etc.

  • Purchasing Processes


    Ability to obtain and maintain a Secret and/or Top-Secret Clearance if/when required.

    The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

    We are an Equal Opportunity/Affirmative Action Employer. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here ( to request accommodation. We E-Verify all employees.

    The Alakaina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Keaki Technologies, Laulima Government Solutions, Kūpono Government Services, and Kāpili Services, Pookela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alakaina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

    For additional information, please visit (