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CBRE APAC, Senior Project Coordinator in Petaling Jaya, Malaysia

APAC, Senior Project Coordinator

Job ID

152544

Posted

29-Jan-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Project Management

Location(s)

Petaling Jaya - Selangor - Malaysia

Job Title:

  • CBRE Title: Senior Project Coordinator/Associate Project Manager

  • Location of work: Damansara, PJ

About the role:

  • The purpose of this position is to provide administrative support to the Capital Project Services (CPS) and Project Management team

  • Project Management support for singular Client

  • Regional Account client

  • Project support across APAC - China & India mainly

  • Project covering: existing facilities upgrade/reftrofit/Fit out

  • Working with various Regional & Global stakeholders

What You’ll Do:

Documentation management:

  • Oversees and manages project documentation and coordinates documentation revisions and distributions.

  • Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders)

  • Assists project team in project closeout process including turnover documentation and financial reconciliation

  • Acts as a 'go-to' administrator for project tracking systems and websites.

Project Coordination:

  • Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client and management

  • Support in record and issuance of minutes of meetings where required

  • Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk

  • Processes invoices and pay applications for projects in compliance with established governance

  • Assists management in the implementation of and monitoring the adherence to project governance practices and policies.

Capital Plan management:

  • Assist the PMO Director in updating the Client’s regional capital plan and update it into the project management technology tool (i.e. KAHUA)

  • Consolidate project cashflow reports from PMOs / PJMs to update regional capital plan

  • Perform variance analysis of capital plan submissions

Project data analysis:

  • Update and maintain project work order and PO databases for commercial analysis

  • Data management:

  • Be the champion for the project management technology tool used on account (i.e. KAHUA) region and function as the point of contact for support by the Project Management team

  • Work with project management team to ensure data integrity and accuracy for all projects tracked by the project management technology tools (i.e. KAHUA)

  • Data Entry of project information into project management technology tools (i.e. KAHUA), where required

General Duties:

  • Trains new project support team on project policies, administration and governance.

  • Other ad-hoc duties as assigned

What You'll Need:

Key skills set:

  • Analytical such managing capital plan, cash flow forecast, consolidating , projects budget

  • Kahua Champion - coordination works

Aptitudes:

  • Interpersonal and communication skills

  • Basic knowledge of financial terms and principles

  • Strong Excel skills

  • Strong influencing skills

  • Ability to inspire confidence

  • Can manage a high degree of variability

  • High degree of integrity

  • Highly motivated and self-aware

  • Highly organised with attention to detail

  • Results focused

Education and Qualifications

  • A Level education or above

  • Experience in administration or similar projects coordinator role (desirable)

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

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