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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Clinical Research Project Manager B (Department of Otorhinolaryngology)

Job Profile Title

Clinical Research Project Manager B

Job Description Summary

This position will report to the Director of Clinical Research and oversee all aspects of the Oto portfolio of clinical and translational research projects. This oversight includes assisting the Director in developing the department's short and long-term research strategy, establishing standard operating procedures and shared research resources, troubleshooting operational issues, supporting the safe and compliant conduct of clinical trials, and ensuring the department's reputation for excellence. The candidate will supervise and manage a team of Clinical Research Coordinators and Assistants, a compliance specialist, and all students and staff associated with the program. They will be responsible for recruiting, onboarding, and mentoring the members of this team. They will also delegate the regulatory and operational coordination of industry-sponsored and investigator-initiated drug, device, tissue, and observational clinical research projects to appropriate members of the staff and supervise their execution. The candidate will foster internal collaboration with other academic institutions, industry partners, funding agencies, community members, and other stakeholders. They will also work with the Director of Finance and the grants office to negotiate funding with industry and manage research program funding with a total operating budget of $40 million and grant funding of $8 million.

Job Description

​ Responsible for strategic planning and day-to-day management of a complex and broad range of projects conducted with collaborators internal and external to Penn. With mentoring from the Principal Investigator, the Clinical Research Project Manager will lead in developing study protocols, writing grants, managing the detailed operations of projects, analyzing qualitative and quantitative data, cultivating close relationships with community partner organizations, and drafting/editing manuscripts for submission to peer-reviewed journals. He/she will help develop the team's research strategy and have ample opportunities to lead projects and co-author papers. Will be required to ensure that studies/research are conducted safely and according to protocol, provide supervision to educators and teams conducting the study/interventions, and collaborate with peers from other Universities and funding agencies. Will also be responsible for coordinating grant applications and interacting with funding administrators and the University Business Office. Provides significant contributions to presentations and manuscripts, including multiple drafts for review and dissemination. Plays a primary role in other dissemination activities related to project findings.

RESPONSIBILITIES/DUTIES

Oversee all aspects of human subjects' research operations, including personnel, regulatory compliance, industry interaction, and logistics for the department. Oversee initial and ongoing approvals for protocols from oversight entities, including IRB and FDA.

Supervise and manage a team of Clinical Research Coordinators and Research Assistants to facilitate the department's research activities and support its Investigators.

Ensure that studies are conducted safely, according to protocols, and in compliance with ICH-GCP, HIPAA, human subject protection, sponsor, University, School, and IRB policies. Provide training, assistance, guidance, and support to investigators, coordinators, and other research staff regarding regulatory compliance and good research practices.

Help develop the department's research strategy, establish and implement standard operating procedures and shared research resources, and contribute to selecting future research agendas. Review OCR Clinical Research metrics to ensure faculty and staff utilize the Clinical Trial Management System to capture data relevant to clinical trials appropriately.

Collaborate with departmental Investigators to develop fundable ideas. Work with organizational leaders on strategic planning to confirm resource needs are commensurate with the program's long-term growth.

Assist organizational leaders with general logistics management, such as planning and utilizing clinical, lab, office, and storage spaces for research teams at the various Penn entities (HUP, PMWS, etc.)

Foster collaboration with other academic institutions, industry partners, funding agencies, community members, and other stakeholders. Establish professional and effective relations with university colleagues. Build trust and inaugurate relationship networks both internal and external to Penn.

Perform additional duties as assigned.

Qualifications

A bachelor's Degree with 5-7 years of related experience or an equivalent combination of education and experience is required. A master's degree and 3-5 years of experience preferred. Experience with clinical research in an academic setting is also required. A leadership track record with real-world and supplemental educational experience is desired, as this position will manage a team of individuals across disciplines and physical locations. Some experience with regulatory requirements and processes is beneficial, along with experience working with both internal and external stakeholders in clinical research.

Working Conditions Office, library, computer room Physical Effort Typically sitting at a desk or table; Occasional lifting 25 lb. or less; Typically standing or walking; Intermittently sitting/standing/stooping.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$61,046.00 - $85,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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  To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

  The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.