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University of Pennsylvania Program Coordinator, Wharton Leadership Program in Philadelphia, Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator, Wharton Leadership Program

Job Profile Title

Coordinator, Program

Job Description Summary

Reporting to the Associate Director, the Program Coordinator is responsible for managing the day-to-day operations of the Nonprofit Board Fellows Program, external partner relationships, event planning details, and provide foundational and stewardship support for the program's budget as well as any other relevant administrative duties. The Program Coordinator also supports the Director leading business development and overseeing the McNulty Leadership Program's civic initiatives. This position performs complex and confidential administrative and programmatic functions.

Job Description


  • Manage the day-to-day operations of the Nonprofit Board Fellows Program, including the selection process, on-boarding, and individual development by offering guidance and coaching to fellows on their visiting board member role and their individual leadership goals. Managing day-to-day operations entails database management. The Program Coordinator will oversee the project management of the fellows work throughout the academic year.

  • Manage event planning details, such as space requests, catering, transportation, scheduling, and supply procurement. Arrange meetings, including determining attendees availability and securing meeting locations, and taking meeting minutes as appropriate. Oversee the management of any conferences.

  • Support the Director leading business development and overseeing McNulty Leadership Program’s civic initiatives (including the Lipman Family Prize, Lipman Prize Fellows, and the Nonprofit Board Fellows). In this capacity, the Program Coordinator will lend support to such activities as landscape analysis, the creation of internal systems, the development of external partnerships, the packaging educational offerings, marketing and promotion.

  • Provide foundational and stewardship support for program budget, budget monitoring and maintenance, data entry of details in support of quarterly budget projections and monthly actuals. Work with Financial Coordinator to create purchase orders and direct disbursement payments to vendors and contractors. Provide detailed data to assist in reconciling and correcting any improper or wayward expenses. Work with the Associate Director on the stewardship of donor gifts.

  • Manage partnerships with local nonprofits where Wharton and Penn Law students are placed. Responsibilities include the recruitment of partner organizations for placement, project scoping for fellows engagement, marketing the program to both partner organizations and students, communication and feedback loops with applicants, and multiple databases.


  • Bachelor's Degree and 3 - 5 years related experience, preferably in a nonprofit or university setting; or equivalent combination of education and experience.

  • Must possess skills in Microsoft Office software applications: Word, Power Point, Excel. Knowledge of basic accounting is required.

  • Must possess excellent business writing, editing, and proofreading skills as well as strong interpersonal skills.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$23.60 - $42.48

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.