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Office Services Coordinator

Description

At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you’ll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm’s size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you’ll have fun while solving complex and interesting business challenges.

The Office Services Coordinator will work closely with the Field Operations and Office Services teams to support all facilities related activities. The Office Services Coordinator is committed to providing premier client service while overseeing and performing a wide variety of assignments in a team environment. The Office Services Coordinator must have strong communications skills, the ability to multi-task, and prioritize workload for the office. General duties include ensuring facilities and administrative tasks are completed and acting as point of contact for facilities related issues with the property management.

Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Responsibilities:

• Maintain quality and readiness of the overall facilities, including room set-ups and breakdown

• Act as a general office services resource for questions from internal and external clients and assist in resolving issues or direct inquiries to the appropriate resource; may serve as primary point of contact for workplace services in a specific location

• Process daily incoming/outgoing mail and packages utilizing FedEx, UPS, USPS and courier services to ensure delivery deadlines are met and documented as required

• Coordinate space reservation requests (assign and confirm space) utilizing hoteling software system for workspaces and conference rooms

• Coordinate process for large-scale duplicating projects including copying, collating, assembly, scanning and distribution of internal and external client deliverables

• Responsible for the assignment of security access and distribution of security badges; monitoring employee status and updating security data base accordingly

• Coordinate internal meetings, events and set up; may include placing catering orders and ensuring accuracy

• Provide basic maintenance and troubleshooting of standard office equipment (e.g., copiers, printers, A/V, desktop equipment and kitchen appliances)

• Act as a point of contact for the landlord or external providers; track location specific vendor contracts

• Carry out instructions for security, fire, health, and safety and maintain any documentation/records

• Other duties and special projects as assigned

Qualifications:

• High School Diploma/GED required

• Minimum of 1 year of related experience required, office support experience preferred; experience in a professional services environment preferred

• Proven commitment to providing exceptional client service

• Ability to develop relationships, build rapport, and effectively interface with all levels within the firm

• Strong verbal and written communications skills including the ability to articulate information and respond to questions clearly

• Ability to collaborate and work effectively across functions/departments/teams while building trusted relationships and positively influencing others

• Strong organization skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint)

• Ability to handle sensitive situations and confidential information with discretion

• May require some overtime hoursAbility to travel as needed, approximately 5%

Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Moss Adams complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@mossadams.com.

Some local/state regulations require employers to disclose the pay range in job postings. While this is the typical range of pay for the position, actual pay may vary based on internal equity, knowledge, experience, skillset, and geographic location among other factors. It’s uncommon for an individual to be hired at the top end of the pay range. This position may be eligible for an annual discretionary bonus. For more information about our benefit offerings and other total rewards, visit our careers page.

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Primary Location Phoenix, AZ

Employee Status: Regular

Schedule: Full Time

Req ID: 26864