Job Information
University of Pittsburgh Administrative Assistant II in Pittsburgh, Pennsylvania
Administrative Assistant II Job Summary
Performs administrative assistant support work of moderate complexity.
Essential Functions
- Planning orders, filling inventories, tracking ongoing orders; Keep records organized on information about supplies and experiment results.
- Coordinate lab functions and orderliness, ensure continuous smooth operation of the lab. Meet at least once bi-weekly with the PI to evaluate progress; Organizing the lab to comply with the IACUC, biosafety, and biohazard standards.
- Optimal coordination of lab resources and experiments
- Budget and spending oversight and updates, planning and attending budget meetings with the PI.
- Weekly material and supplies orders for the lab including checking the prices, asking for quotes, submitting the orders, and shipment tracking.
- Coordinating and organizing meetings for PI
- Preparing drafts and/or finalizing diverse letters, and documents (i.e., related to grant applications), coordinating lab website, forms, etc.
- Supporting PI in organizing his teaching and course director duties including contacting instructors, collecting homework and exam questions, contacting students, etc.
Physical Effort
This position is primarily sedentary, but may need to walk between office/lab.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Part-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday; Flexible Work Arrangement: Monday - Friday; Flexible Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Not Applicable PI238515492