Job Information
Hoffman Construction Company Administrative Assistant-Equipment Yard in Portland, Oregon
JOIN THE HOFFMAN TEAM
When you ask a Hoffman employee what stands out most about the company, across the board they say, "the people”. Hoffman provides employees with the freedom and independence to solve challenges without bureaucratic second-guessing, opportunities to build the most exciting projects and amazing benefits. We provide health insurance, paid time off, a generous retirement program and highly competitive pay. We take care of each other by offering free primary healthcare to our employees and their families through our dedicated healthcare clinics. We encourage team building and giving back through community events. Hoffman is an employee-owned company, giving our employee-owners a stake in the company's long-term success.
Headquartered in the Northwest, Hoffman has been building some of the most exciting projects in the world for almost a century. We work in a wide range of markets; from urban high-rise towers and cultural projects such as museums and libraries; to advanced technology, industrial manufacturing facilities; water treatment plants; healthcare facilities and more. We have had the good fortune to build many of the region's most significant and challenging projects, including the Portland International Airport, Space Needle Century Project, Oregon Convention Center, Seattle Central Library, MoPOP, Colman Dock, Washington Park Reservoir, Portland's South Waterfront, Tillamook Creamery Visitors Center, Doernbecher Children's Hospital and many more.
Our people take pride in their work, support each other above all else, and drive our commitment to exceptional construction. Many of our employees have been here for 30+ years; people often join us straight out of college/apprenticeships and stay for their entire careers. We are looking for builders with a wide range of talent to join our team; could you be the next employee of Hoffman?
Salary Range: $45,000-$58,000 annually, depending on experience.
Principle Responsibilities:
Organize, file, and track large amounts of electronic and hard-copy documentation.
High-volume data entry, including work orders, purchase orders, and invoices, ensuring accuracy by using a detail-oriented approach.
Assist with daily office and project site needs.
Accounts Payable, and Accounts Receivable document preparation.
Answers and direct phone calls.
Interface with other department administrators and vendor contacts.
Cross training with other office team members.
Qualifications, Skills, and Abilities:
Education
- High School Diploma or GED required.
Experience
Experience processing accounts payable, or receivable invoices preferred.
Familiarity with construction tools, materials, and equipment preferred.
Understanding of DOT, DMV, and DEQ regulations related to fleet management preferred.
Professional experience with JD Edwards EnterpriseOne preferred.
Position Related Skills
Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
Ability to work well and maintain a cooperative attitude through high-pressure situations.
Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
Ability to work well in a large professional setting. Patience and professionalism are essential.
Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
Physical and Mental Requirements:
Standing/Walking/Sitting: Workday is combination of sitting/walking and standing
Legs: Must be able to climb stairs <20% of day
Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use
Vision: Required to have the ability to perform duties such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and reading printed and digital documents.
Hearing: Sufficient to hear conversational levels in person and over the telephone and radio; sufficient to hear alarms on equipment
Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone
Lift/Carry: Minimal
Bending/Twisting: Minimal
Kneeling/Crouching/Crawling: Minimal
Mental alertness, accuracy, and attention to detail required
Must be able to work independently, make decisions, and follow through on all assignments
Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results
Must be able to plan and organize work
Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, and communicate with coworkers.
Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.
Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.
This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.
Please note, we are not able to offer sponsorship for this position.
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