Job Information
Kimley-Horn Administrative Assistant in Portland, Oregon
Overview
Kimley-Horn is looking for an Administrative Assistant to join our team in Portland, Oregon (OR)! This is not a remote position.
Responsibilities
Manage and submit all expense reports for senior managers (10-15)
Support staff in assigned project-specific based work
Create and modify documents using Microsoft Office365, Bluebeam, and Adobe Professional
Support Accounting with filing/coding of vendor and sub consultant invoices
Maintain company vehicles (record mileage logs, schedule maintenance, etc.)
Perform general clerical duties to include but not limited to: create deliverables, photocopying, report binding, mailing, FedEx shipping, and filing
Answer telephones and transfer to appropriate staff members
Set up and coordinate meetings (Teams system)
Efficiently work with internal and external clients to meet all needs
Meet and greet clients and visitors; host/cater internal and external meetings
Maintain professional presentation and cleanliness of common spaces
Support management with new hires: assemble offer books, provide office supplies/materials, set up workspace
Drive to complete variety of errands (i.e. submittals to city officials, deliver checks, purchase supplies, etc.)
Set up accommodations and travel arrangements for staff members and company visitors; fulfill conference and event registrations
Research, price, and purchase office supplies through corporate systems; support with inventory organization
Proactively develop improved processes
Other duties as assigned
Qualifications
High School Diploma; Associates Degree preferred
Minimum of 2 years of relevant experience, preferably in a large office setting
Able to work independently with minimal supervision; must be resourceful and proactive
Excellent customer service skills with a "can do" attitude
Able to balance and manage multiple tasks and priorities in a fast-paced environment
Strong verbal and written communication skills, keen attention to detail and a professional presence
Ability to have a flexible schedule and willingness to adjust hours to meet client and business needs
Proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook, and Adobe PDF (AutoCAD is a plus)
Able to stand for extended periods and bend/stoop easily, lift or maneuver boxes and office supplies of 25lbs.
Valid drivers license
Local candidates preferred; no relocation assistance will be provided
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date 2 weeks ago (9/6/2024 10:21 AM)
ID 2024-14800
Education High School Diploma/GED
Discipline/Focus Admin Support Production
Kimley-Horn
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