Job Information
City of Portland BES Operations & Maintenance Student Internship in Portland, Oregon
BES Operations & Maintenance Student Internship
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BES Operations & Maintenance Student Internship
Salary
$17.50 - $20.50 Hourly
Location
Multiple Locations, OR
Job Type
Casual
Job Number
2024-00294
Bureau
Bureau of Environmental Services
Opening Date
03/13/2024
Closing Date
4/26/2024 11:59 PM Pacific
Description
Benefits
Questions
The Position
The Bureau of Environmental Services is seeking interns for their Operations & Maintenance group! Applications will be reviewed on a bi-weekly basis.
Job Appointment: Casual, Part-Time
Work Schedule: Flexible hours between 8:00 AM and 5:00 PM; part-time and full-time opportunities available.
Work Location: Multiple Locations
Benefits: These positions are not eligible for benefits.
Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview/language-pay-differential-eligibility)
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to submit a work history and answer supplemental questions for this application.
Note: These are casual Community Service Aide (CSA II) positions with a maximum of 1,400 hours in a calendar year.
The internship areas of focus are:
Collection System
Operations
Maintenance
Support Services – Administrative Services, Maintenance Planning & Condition and Working Asset Management (3 positions)
Watershed O&M
Collection System Division - 1 Position
The Maintenance Engineering section of the Collection System division is responsible for overseeing the operation and maintenance of the wastewater and stormwater collection systems to achieve three major goals: prevent and/or reduce the number and impact of combined sewer overflows (CSOs) and sanitary sewer overflows (SSOs), minimize asset life-cycle costs while providing an acceptable level of service, and sustain the public’s investment in the sewer infrastructure by ensuring that service lives are extended as long as economically feasible.
The Collection System Intern, with guidance and under supervision, will:
Become familiar with the activities of an engineering section in the Bureau of Environmental Services (BES) including condition assessment of assets, evaluating maintenance options for assets, and evaluating rehabilitation options for assets;
Become familiar with the principles of Asset Management touching on asset failure modes, likelihood of failure, consequence of failure, and risk assessments of assets;
Work in a team environment and have the opportunity to collaborate with and assist engineers and technicians in the workgroup.
Roles & Responsibilities Include:
Reviewing Closed Circuit Television (CCTV) inspections for accuracy of data entry and assembling documentation for engineering asset evaluations of structurally and/or operationally deficient assets.
Assisting with field work performed by engineering staff by taking and recording measurements; performing rudimentary surveys and condition assessments from visual observation.
Evaluating condition of stormwater facilities to determine level of maintenance needed by working with Stormwater Operation and Maintenance (O&M) staff.
Updating the database of CCTV tapes of sewers needing repairs and denoting this in the Bureau’s Hansen database.
Operations Division - 2 Positions
The Special Operations Group is part of Operations Division at Columbia Boulevard Wastewater Treatment Plant. We are the maintenance arm of Operations as well as filling in for the liquids group as needed.
The Operations Intern, with guidance and under supervision, will learn about:
The wastewater treatment process;
Wastewater treatment equipment and machinery;
The Portland collection system and its wastewater pumping stations;
Working with professional wastewater operators as a team.
Roles & Responsibilities Include:
Cleaning and maintaining wastewater equipment and facilities
Helping with daily operational duties
Learning/shadowing Wastewater Operators as they operate the facility
Participating in safety related activities and execute the work orders associated with OSHA and onsite safety policy
Maintenance Division - 1 Position
The Maintenance Division is responsible for the assessment, maintenance and repair of treatment plant and pump station assets (including mechanical, electrical, automation and instrumentation), as well as understanding as-built drawings, equipment operations and maintenance manuals, and system/equipment safety procedures.
The Maintenance Intern, with guidance and under supervision, will learn:
The concept of Asset Management principles touching on likelihood of failure, consequence of failure and risk assessments of assets;
How to read and interpret as-builts and project design drawings;
The value of communication and teamwork;
And gain an understanding of electrical and mechanical equipment and associated design and documentation.
Roles & Responsibilities Include:
Assisting with field work performed by maintenance and engineering staff by taking measurements, confirming as-built drawings, and performing condition assessments from visual observation.
Reviewing red-lined drawings and compare to drafted as-built drawings (primarily electrical) and performing QA/QC, coordinate with engineering and prepare AutoCAD requests as required.
Participating in team/stakeholder meetings.
Assisting with analyzing equipment and their associated Operations and Maintenance Manuals, including organizing and linking manuals to assets (Mechanical, electrical and instrumentation) in computerized maintenance management system.
Reviewing engineering drawings - work with electricians, instrument technicians or maintenance planners to field verify accuracy of drawings, equipment or asset names/labels, equipment part/model numbers, etc., and assist in preparing updates to various maintenance documents such as equipment or system Operations and Maintenance Manuals, Record Drawings, Instrument Data Sheets, and the Treatment Plants Operations and Maintenance Plan.
Support Services Division - 3 Positions
Administrative Services - 1 Position
The Administrative Team provides customer support to the Operations & Maintenance Group and other Bureau employees co-located at the Columbia Boulevard Wastewater Treatment Plant.
The Support Services – Administrative Services intern, with guidance and under supervision, will:
Learn about the Bureau of Environmental Services and what we do/how we do it;
Experience working in the public sector;
Experience working collaboratively with a team and independently;
Build network and references;
Learn how the Administrative Team works to support customers.
Roles & Responsibilities Include:
Planning & coordinating small projects/work assignments.
Providing planning & coordination support for implementation phase of a Bureau Administrative Study.
Assisting in managing & organization of records and files.
Assisting Administrative team on various projects and tasks as assigned.
Maintenance Planning & Condition - 1 Position
Our team oversees Maintenance planning and asset management for the 2 wastewater treatment plants and approximately 100 pump stations through the collection systems. Work includes data entry and management in our workorder management system as well as field data gathering and reporting.
The Support Services – Maintenance Planning & Condition intern, with guidance and under supervision, will:
Gain hands-on experience in maintenance planning and public infrastructure asset management;
Learn about the wastewater processing and cost effective asset management;
Gain technical experience through engagement with our field technicians.
Roles & Responsibilities Include:
Field data gathering
Recording data into our WAM Systems, data management and clean up
Field asset labeling
Small replacement and rehabilitation project work
Developing statistical reliability models based on existing asset failure data.
Working Asset Management - 1 position
Our working asset management group oversees day to day management of Oracle WAM V1 system. Bureau is looking to move to a different technology platform and implement Infor IPS. Currently, group is focusing on data transition as well as record clean up and management. Group is in charge of maintaining existing Oracle WAM system as well as transitioning into new Infor IPS system.
The Support Services – Working Asset Management intern, with guidance and under supervision, will:
Gain hands-on experience in data management of working asset management system;
And learn about data quality and integrity as well as the close relationship between organizational work processes and data unitization for decision making.
Roles & Responsibilities Include:
Field data gathering and record management
Recording data into our WAM System
Data management and clean up
Workflow mapping
Organizational change management
Watershed O&M Division - 1 Position
The Watershed O&M division manages natural areas, implements revegetation, provides technical expertise on surface water projects. We also fulfill long-term commitments to restore, enhance and protect Portland’s streams, wetlands and drainageways.
The Watershed O&M intern, with guidance and under supervision, will learn about:
Management of natural areas;
Developing O&M Manuals;
Land acquisition;
Planning strategy and coordination;
Equity literacy.
Roles & Responsibilities Include:
Project management support for Botanic Specialists and Environmental Specialists.
GIS/Mapping development.
Development of O&M Manuals and long-term management manuals.
Support for land acquisition and grant applications.
About the Bureau
The Bureau of Environmental Services manages Portland's wastewater and stormwater infrastructure to protect public health and the environment. BES is a mission-driven, high-performance organization, leading the City in preserving and restoring the health of Portland's watersheds.
More information about the Bureau: https://www.portlandoreoon.gov/bes/
Have a question?
Contact Information:
Cierra Maceo
Recruiter
Cierra.Maceo@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
Ability to work independently and in a team environment.
Experience being a great team member with effective communication skills.
Great organizational skills and ability to manage large quantities of data.
Experience with using computer software such as Excel, Word, PowerPoint, Outlook
Additional Qualifications:
- Must be a student enrolled in a trade school, training program, college or university undergraduate or graduate program come Fall 2024.
The Recruitment Process
STEP 1: Apply online between March 13, 2024 - April 26, 2024
Required Application Materials:
Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
If you would like to request Veterans preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment. To learn about Veterans preference click here. (https://www.portland.gov/bhr/career-center/veterans-preference-information)
Application Tips:
Your responses to the supplemental questions should include details describing your education, training and/or personal and professional experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your work history should support the details described in your responses to the supplemental questions.
Do not attach any additional documents.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of March 25, 2024, and bi-weekly thereafter
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their work history and supplemental questions.
Your work history and responses to the supplemental questions will be the basis for our pass/fail evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation phase 1 results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.
Step 3: Establishment of Eligible List: Eligible applicants will only be contacted for interviews.
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): Eligible applicants will only be contacted for interviews.
Hiring bureau will review and select candidates for an interview.
Step 5: Offer of Employment: Eligible applicants will only be contacted for interviews.
Step 6: Start Date:
A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:
City of Portland Core Values
Recruitment Process - Work Status
Equal Employment Opportunity
Veterans Preference
ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status.
The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.
More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031.
Health Care (Medical, Vision and Dental) (https://www.portlandoregon.gov/bhr/67562)
Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office.
Retirement (http://www.oregon.gov/PERS/)
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
The City currently pays the employee's share of the retirement contribution.
Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)
Sick Leave (http://www.portlandoregon.gov/citycode/article/12414)
Casual employees accrue sick leave as outlined in the City of Portland protected sick time law.
Family Medical Leave (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12415)
In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.
01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.
The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.
Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.
Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.
Have you read and understood all the information listed above?
Yes
No - If you have any questions, please contact the recruiter on the announcement.
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application, I am waiving confidentiality.
04
Are you currently a student, or will you be a student come Fall 2024?
Yes
No
05
Select your desired work schedule.
Part-Time
Full-Time
All Options
06
Select the internship term you would be available for.
Summer internship
Full year internship
All options
07
Will you be located in Oregon or Washington at the time of hire and during the duration of your internship?
Yes
No
08
Which internship opportunity are you interested in? Please select all that apply.
Collection System
Operations
Maintenance
Support Services - Administrative Services
Support Services - Maintenance Planning & Condition
Support Services - Working Asset Management
Watershed O&M
All Options
09
Do you have the ability to work both independently and in a team environment?
Yes
No
10
Provide an example(s) of your ability to work both independently and in a team environment.
11
Do you have the ability to be a great team member with effective communication skills?
Yes
No
12
Provide an example(s) of your ability being a great team member with effective communication skills.
13
Do you have the ability to organize and manage large quantities of data?
Yes
No
14
Provide an example(s) of your ability to the ability to organize and manage large quantities of data.
15
Do you have experience with using computer software such as Excel, Word, PowerPoint, and Outlook?
Yes
No
16
Provide an example(s) of your experience with using computer software such as Excel, Word, PowerPoint, and Outlook.
17
Do you have experience with GIS mapping and data analysis?
Yes
No
18
Please provide an example(s) of your experience with GIS mapping and data analysis.
19
Do you have a valid driver's license?
Yes
No
Required Question
Agency
City of Portland
Address
1120 SW 5th Ave, Room 987 Portland, Oregon, 97204
Website
http://www.portlandoregon.gov/jobs
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