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University Medicine Administrative Assistant in Providence, Rhode Island

Duties and Responsibilities:

  • Responsible for department mail distribution, ordering postage,sending out packages via FedEx

  • Responsible for working with Administrator creating and orderingall business cards, announcements, brochures, assisting with event planning,etc.

  • Responsible for scheduling and attending weeklymeetings, emailing notices regarding meetings, providing agendas, taking minutesand following up on action items

  • Responsible for stocking and ordering of supplies, maintenance ofcopy, fax machine, computers

  • Responsible for greeting and assisting visitors when needed


  • Knowledge Required: Strong computer skills (MS Word, Excel, and PowerPoint, PubMed literature searches). PubMed and IRBNet experience preferred.

  • Experience: Three years in an academic, medical or researchrelated work environment preferred. Experience working with senior managementin an administrative support role.

  • Education: Associate’s Degree or Bachelor’s Degree preferred

  • Interpersonal skills required: Highly organized,detail-oriented, mature, dependable, responsible with commitment to work ethicsa must

Compensation: Commensurate with experience. Interested and qualified candidates, please submit resume and cover letter. References must be supplied.

Job Type: Full-time, with benefits