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Career Area:

Business Support Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

About the Role : Provides administrative support and coordination activities for a team of people.

What You Will Do

• Taking critical notes and messages and answering routine questions.

• Maintaining vacation schedule and master schedule of whereabouts for staff.

• Maintaining master copies of organizational policy and procedure manuals and keeping them up to date.

• Typing and distributing memos, meeting minutes and presentations for staff.

• Facilitating domestic and international travel arrangements; assisting in payments, expenseprocessing, and charge card reconciliation.

• Conciliation, staff schedule control.

• Involvement to improve employee experience.

What You Have – Skills and Experiences

Accuracy and Attention to Detail :

• Accurately gauges the impact and cost of errors, omissions, and oversights.

• Utilizes specific approaches and tools for checking and cross-checking outputs.

• Processes limited amounts of detailed information with good accuracy.

• Learns from mistakes and applies lessons learned.

• Develops and uses checklists to ensure that information goes out error-free.

Collaborating:

• Demonstrates experience participating in productive collaborative processes.

• Under guidance, initiates collaborative meetings.

• Assists in communicating shared goals with diverse groups and parties.

• Helps promote collaboration across generations, functions, regions, and levels.

• Helps solve business problems and meet business goals through collaborative processes.

Effective Communications :

• Delivers helpful feedback that focuses on behaviors without offending the recipient.

• Listens to feedback without defensiveness and uses it for own communication effectiveness.

• Makes oral presentations and writes reports needed for own work.

• Avoids technical jargon when inappropriate.

• Looks for and considers non-verbal cues from individuals and groups.

Flexibility and Adaptability :

• Adjusts to new or changing assignments, processes, and people.

• Demonstrates willingness to listen to other opinions.

• Provides examples of shifting from task to task.

• Identifies and considers alternative approaches to situations or problems.

• Accepts new or radical ideas with an open mind; avoids snap reactions.

Managing Multiple Priorities :

• Recognizes changing demands and priorities; validates changes with management.

• Obtains information about how current assignments contribute to organizational goals.

• Completes current work according to assigned priorities.

• Responds to day-to-day operational priorities while still making progress on project work.

• Performs at least 2-3 concurrent activities without reducing productivity.

Problem Solving :

• Explains the value of a disciplined approach to problem solving.

• Describes problem reporting and escalation practices.

• Utilizes accepted procedures for problem analysis and resolution.

• Identifies key aspects of problem-solving techniques used in own area.

Office Administration :

• Arranges meetings, schedules rooms, equipment, refreshments, etc.

• Operates and maintains standard office equipment such as copiers, faxes, phones.

• Distributes internal and external correspondence to appropriate recipients.

• Coordinates travel arrangements and expense reimbursements.

• Orders, stocks and distributes office supplies.

Microsoft Office :

• Uses basic features of two or more Office applications.

• Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.

• Operates basic Microsoft desktop applications to achieve certain requirements.

• Converts Word tables to an Excel spreadsheet and vice-versa.

• Compares the key differences between current and prior releases of Office.

Requirements:

• University Degree

• Strong communications skills at all levels

• Organizational skills and proactivity

• Decision making and independent work

• Bilingual

• Experience in executive presentations

• Administration of Agendas and itineraries

• Easy to manage financial information and results of the business unit

Additional Information:

• Location in Reynosa MX

• This position requires 30% travel.

• Schedule Monday to Friday from 7:30 am to 5pm

The Caterpillar Code of Conduct states that we will select, and place employees based on their qualifications for the job to be performed, without regard to race, religion, national origin, color, gender, gender identity, sexual orientation, age or disability. In this company we do not request pregnancy tests, nor HIV tests as requirements for employment entry, permanence, or promotion.

Final details

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

Posting Dates:

septiembre 11, 2024 - septiembre 27, 2024

Caterpillar is an Equal Opportunity Employer (EEO).

Not ready to apply? Join our Talent Community (http://flows.beamery.com/caterpillarinc/talcom) .