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Amentum is seeking an experienced Planner/Scheduler/Coordinator for our operations and maintenance team in Richmond, VA. Typical work schedule is Monday-Friday, 7:30am – 4:00pm; various hours may be required based on business demand.

Your primary function is to plan and schedule preventive and corrective maintenance tasks for a team of facility maintenance technicians. You will act as a liaison between Amentum staff, subcontractors, and clients for the performing of maintenance work orders. As the Planner/Scheduler/Coordinator, you will work with technical leads and technicians to prioritize and plan work according to facility requirements.

Daily duties include:

• Scope out work order requests, build executable job plans, and assign and schedule work orders to crafts.

• Research parts, order parts in the CMMS, and follow up on parts arrivals according to planned schedule.

• Lead daily scheduling meeting and weekly work order scheduling/coordination meeting.

• Create, update, and modify locations and assets in the CMMS.

• Reserve parts/materials to work orders for kitting, if applicable.

• Analyze CMMS data and trends.

• Distribute Preventive Maintenance (PM), Corrective Maintenance (CM), and planned work orders in the form of a weekly schedule and assist with subcontractor job coordination.

• Collaborate with Technical leads and technicians to properly plan work orders including material management, task estimating for budgetary approval and customer communication.

• Update PM job plans and frequencies within the CMMS through a PM Optimization program.

• Analyze and report out on work order data such as PM compliance, backlog, response and cycle times, labor metrics, and additional reports as requested for monthly reporting to client, Area Manager, and Supervisor.

• Work with the Supervisor, Leads, Technicians, and Procurement to ensure accurate and timely communication with the requestor(s) regarding status of work orders such as: awaiting parts, on hold, or rescheduled work.

• Provide management and direction for subcontractor work and direct interface with subcontractors in day to day activities. May be asked to obtain quotes from subcontractors.

• Demonstrate a strong understanding of skilled crafts such as electrical, plumbing, HVAC, pipe fitting, etc.

• Comply with established safety and environmental policies/procedures such as job hazard analysis/task hazard analysis, lockout/tagout, odor notification permits, and the use of PPE.

• Perform under minimal supervision and exercise independent judgment in problem resolution.

• Communicate facilities requirements to team leads.

• Comply with Good Manufacturing Practices (GMP).

• Respond to emergency calls (by phone or in person) during off-hours and determine resources needed to mitigate problem (Amentum or subcontractor).

• Manage iPad inventory and help resolve issues with the CMMS mobile application used by technicians.

• Perform other duties as assigned by Management.

Minimum Requirements

• Bachelor's degree in facility management, business administration, engineering, or related technical field with no work experience; OR Associates degree in facility management, business administration, engineering, or related technical field PLUS 6 years of experience in Industrial Facilities or Production Maintenance related work; OR 10 years of experience in Industrial Facilities or Production Maintenance related work with no college education.

• Experience working with a Computerized Maintenance Management System (CMMS).

• Ability to create spreadsheets and PowerPoint presentations.

• Ability to create and present planning/scheduling metrics to management staff.

• Ability to work with limited supervision in a fast-paced industrial, large production, or commercial environment.

• Ability to work overtime, weekends, and holidays when required.

• Ability to obtain a valid Driver’s License.

• Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship or Permanent Residency is required for facility credentials/authorization at this work location.

• This position does not include sponsorship for United States work authorization.

Special Requirements

• Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.

• Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.

• Requires ability to attend meetings throughout the site and potentially travel to other Amentum, customer and/or vendor locations in the area, as well as some air travel to more distant locations.

• Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.

• Demonstrated fluency in computer use including the full Microsoft product line.

• Requires the ability to walk extensively throughout diverse work environments as required by business demand.

• Some tasks will require repetitive wrist movements.

• Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.

• Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.

• Wear steel toe safety shoes, safety glasses, gloves, hard hats and other Personal Protective Equipment as needed.

• Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

Preferred Requirements

• Proficient in a CMMS, such as Maximo, SAP, or an equivalent program.

• Certification or formal training from Facility Maintenance organizations such as IFMA, AFE, SMRP, or BOMA.

• Experience working in a GMP or similar regulated environment.

• Ability to write processes and procedures related to facility maintenance work.

• Practical experience with continuous improvement techniques such as Lean Manufacturing, Total Productive Maintenance, Six Sigma, 5S, Toyota Production Systems.

• Consistent demonstration of the ability to proactively identify potential problems or opportunities, analyze issues, and develop alternatives/solutions.

• Excellent verbal and written communication skills.

• Proficient in Microsoft Word, Excel, PowerPoint, Power BI, and Project.

• Demonstrated skills in organization and time management.

• Experience managing a budget.

• Experience managing construction project improvements and renovations of office/building systems.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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EEO including Disability/Protected Veterans