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Reyes Holdings Accounts Payable Coordinator - Hybrid in Rosemont, Illinois

Accounts Payable Coordinator - Hybrid

  • Job ID #:59636

  • Position Type:Full Time

  • Location:Rosemont, IL

  • Shift:1st

  • Department:Finance and Accounting

  • Education Required:HS Diploma/GED

  • Experience Required:1 - 3 Years

Position Description:

Position Summary:

Perform accounting responsibilities related to the efficient maintenance and processing of Accounts Payable transactions in North America for the Martin-Brower Company LLC. Must have excellent organizational and communication skills proactively recognizing potential issues/opportunities for improvement and bringing them to the attention of the Manager. Candidate will regularly interact with Accounting, Distribution Center Management, and Vendors.

Position Responsibilities may include, but not limited to:

  • Perform 3 way match for payment of Purchase Order invoices and process payment requests for non-Purchase Order expense invoices in an automated, high-volume, Workflow system

  • Review all invoices and identify taxable charges, assess proper Use Tax, if applicable Support documentation gathering for tax audits as needed

  • Process T&E’s in Concur ensuring adherence to Company Travel & Expense policy

  • Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date

  • Respond to vendor inquiries

  • Research invoice discrepancies and correspond directly with vendors and Distribution Center’s to request necessary documentation

  • Complete steps to request new/modify existing Vendor Address Book records

  • Assist with sorting and distribution of daily incoming vendor invoices/mail

  • Ensure all required documentation is properly attached/saved to shared drive for retrieval

  • Assist in maintaining procedural documents (Standard Operating Procedures) for all job responsibilities

  • Participate in strategic projects/initiatives and team meetings/activities

  • Identify process improvements to the payables process

  • Assist team members within the Accounts Payable and the Shared Service Center Department in day-to-day activities

  • Other projects or duties as assigned.

Position Requirements:

Required Skills and Experience:

  • High School diploma or GED

  • 1-3 years of business experience in a multi-million dollar, high-volume transaction financial-setting preferably in Accounts Payable

  • Must possess professional demeanor, outstanding customer service, and excellent verbal/written communication skills with ability to professionally interact with internal and external customers

  • Ability to understand, develop, and refine/improve processes

  • High degree of accuracy and proficiency in data entry and management

  • Ability to work independently and in a team environment

  • Demonstrated problem solving skills

  • Must be able to handle multiple tasks/projects at one time

  • Must be able to meet deadlines and deal with pressures associated with those deadlines

  • Proficient in Microsoft Office (Excel, Outlook) has knowledge of basic formulas and pivot tables

  • This position must pass a post-offer background and drug test.

Preferred Skills and Experience:

  • Experience working in a distribution/logistics/manufacturing environment

  • Experience with supporting the Check Distribution process

  • JD Edwards software experience

  • Associates/Bachelor’s degree in accounting, finance, or related field

  • Knowledge of Tax

  • Concur Travel and Expense experience


Physical Demands and Work Environment :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.

As an Equal Opportunity Employer, Reyes Holdings companies will recruit and select applicants for employment solely on the basis of their qualifications. Our Practices and Procedures, including those relating to wages, benefits, transfers, promotions, terminations and self-development opportunities, will be administered without regard to race, color, religion, sex, sexual orientation and gender identity, age, national origin, disability, or protected veteran status and all other classes protected by the Federal and State Government. Drug Free Employer.