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Receptionist - ( 240001S4 )

Description

Your Opportunity

This Receptionist requires a professional, proactive individual with administrative expertise to provide the receptionist role and administrative support to our multidiscipline office and employees of Stantec. This position will play a key role by providing support to the local teams and assisting with all office operations.

The receptionist role is an extremely important one because it is the first and continuing impression of Stantec to our clients, visitors, and staff. The receptionist should maintain high standards through courteous customer service and exceptional professionalism. The receptionist is responsible for answering the phones, greeting, and directing clients, visitors, and employees, maintaining the reception area and conference rooms, receiving, and preparing packages, administering of all food orders, setups and cleanups for meetings and events as well as assisting with all office events.

Your Key Responsibilities

• Meet and greet clients and visitors

• Ensure reception area and meeting rooms are well presentedn behalf of Stantec and ensure prompt, efficient, and courteous handling of all telephone calls

• Delivery of mail/couriers and preparing outbound mail/couriers

• Arrange appointments meetings, and vendor presentations (including catering, venues, and participants) as required

• Ensure kitchen, utility areas and meeting rooms are kept clean, tidy, stocked, and prepared for daily use and functions

• Maintain a clean and tidy front desk and upkeep of all conference rooms by pushing in chairs, clearing out trash and putting away AV equipment throughout the day.

• Maintain sign-out logs and distribution of digital cameras, technology, and other general office equipment.

• Order all food for meetings and events, set up in meeting area and ensures that food is removed from meeting areas in a timely manner. Assist in office events.

• Schedule and coordinate meetings for the office and monitor conference room availability. Resolve conference room scheduling issues.

• Monitor all activities at reception and notify Office Leader of any building or security issues.

• General administrative assistance to staff as time and experience is available.

• Manage office inventory & order office supplies.

• Maintain office equipment, performing or scheduling maintenance and repairs as needed

• Perform clerical tasks including data entry, filing, photocopying, scanning etc.

• Various other administrative tasks.

Qualifications

Your Capabilities and Credentials

• Professional appearance with friendly, helpful, people-oriented demeanor with interest to act as a resource for others and a pleasant phone voice

• Good attitude and excellent customer service skills.

• Ability to multi-task and work well under pressure essential

• Must have strong organizational skills with confidence in problem solving

• Intermediate to advanced proficiency with Microsoft Word, Excel, PP and Adobe Acrobat Pro is ideal.

• Proficient in Microsoft Outlook, including managing calendars, and using TEAMS.

• Possess excellent communication skills both written and oral

• Consistently produce and deliver tasks on time

• Ability to work with a variety of people at different levels in a professional and productive manner

• Strong ability to learn new things and apply them to everyday tasks as well as show initiative and ownership of tasks

• Flexibility in schedule to work earlier or later to set up for occasional meetings or events.

• Versatility, flexibility, and willingness to work within frequently changing priorities.

• Must be willing and able to take initiative when needed.

• Requires administrative experience, reading, writing, grammar, math, and good clerical and communication skills.

Education and Experience

• Education: High School Diploma or GED equivalent required

• Experience: Minimum of 2-3 years related experience

Schedule

• Must be able to maintain consistent schedule of 8:00 a.m. – 5:00 p.m. Monday through Friday

• Prompt arrival (at least 5 minutes prior to starting time) and regular attendance

Location and Compensation

• Position will work within an office setting in the downtown Sacramento Cap Mall Office.

• Competitive compensation

• Promotional opportunities

• Full benefits package to include:

  • Health, dental, and vision insurance - eligible the first of the month following employee's start date with several plans on selection
  • Retirement savings plans with employer-matching contributions
  • Paid holidays/vacation/sick days
  • Company-paid life insurance
  • Several optional plans to choose from: Legal Services, Pet Insurance, Identity Theft Protection, Critical Illness Protection, Discounted Auto & Home Insurance, etc.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• CA Other Areas $22.93 Per Hour - CA Other Area $31.01 Per Hour Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-California-Sacramento

Organization : BC-1845 Shared Services-US Sacramento CA

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Apr 26, 2024, 8:41:02 AM

Req ID: 240001S4

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans