VetJobs - The Leading Military Job Board

Description

We are currently seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our executive team. If you are a detail-oriented professional with excellent communication skills and a proven ability to manage multiple tasks in a fast-paced environment, we invite you to apply for this key role.

As the Executive Assistant, you will play a pivotal role in supporting our executive team in achieving their strategic objectives and goals. The successful candidate will be responsible for managing executive calendars, coordinating meetings and travel arrangements, and providing administrative assistance as needed. This position requires a high level of discretion, professionalism, and attention to detail.

Key Responsibilities:

Calendar Management:

• Coordinate and manage executive calendars, scheduling meetings, appointments, and conference calls.

• Anticipate scheduling conflicts and proactively resolve issues to ensure efficient use of executive time.

Meeting Coordination:

• Arrange and coordinate executive meetings, including preparing agendas, coordinating attendees, and organizing meeting materials.

• Attend meetings as requested, take minutes, and ensure timely follow-up on action items.

Travel Arrangements:

• Arrange domestic and international travel for executives, including flights, accommodations, and transportation.

• Prepare detailed travel itineraries and ensure compliance with travel policies and budgets.

Communication Management:

• Serve as the primary point of contact for internal and external inquiries, screening and prioritizing communications as needed.

• Draft, edit, and proofread correspondence, reports, and presentations on behalf of executives.

Document Management:

• Manage and maintain executive files, documents, and records, ensuring accuracy, organization, and confidentiality.

• Assist in preparing and formatting documents, reports, and presentations as needed.

Administrative Support:

• Provide general administrative support to executives, including expense reporting, document preparation, and meeting follow-up.

• Handle sensitive and confidential information with discretion and professionalism.

  Requirements

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field is preferred.

• Proven experience as an executive assistant or in a similar role, supporting senior-level executives.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Strong written and verbal communication abilities, with a high level of professionalism and attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .