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Description

Robert Half is recruiting an Office Administrator for a boutique real estate law firm in downtown San Francisco (some telecommute OK). The Administrator is responsible for human resources duties (onboarding/offboarding, employment payroll & benefits administration, and recruitment), preparing and sending invoices to clients and tracking collections, trust account management, vendor relations and accounts payable, balancing and forecasting firm’s profit and loss operating budget, leading marketing initiatives (incl. email blast campaigns), website maintenance (incl. social media), and event planning, and other miscellaneous office administration duties (facilities, IT, ordering office supplies and equipment/furniture, etc.).

The qualifications for the Office Manager role are the following:

• 3+ years of mid-sized or larger law firm management;

• Good HR experience, incl. staff supervision, doing performance reviews, updating employee handbook, etc.;

• Passion for talent acquisition, retention, and savvy law firm marketing;

• Basic accounting (A/P & A/P), bookkeeping, and monthly client invoicing skills;

• Excellent communication skills (verbal and written), responsive and timely, very organized and tech savvy, and good project management skills.

This is a compelling opportunity to take on a leadership role at a customer service-focused law firm poised for growth. Depending on experience, the firm offers a starting base salary range of $100,000 – 150,000+/yr., annual bonus pay, and employment benefits coverage. For confidential consideration, please email resume to Jon Lucchese, Vice President of Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!

Requirements

• 3+ years of law office management experience

• Great attention to detail

• Sound written and verbal communication skills

• Eagerness to take initiative and learn quickly

• Strong familiarity with boutique law firm

• Comprehension of compensation and benefits

• Well-founded grasp of escrow

• Proven knowledge of billing collection

• Experience with benefits administration

• Billing software for attorneys experience required

• Hands-on experience with employee relations

• Practical knowledge of Civic Engagement

• Assist attorneys experience desired

• Solid understanding of policies & procedures

• Prior experience with Human Resources (HR) Administration

• General familiarity with operating budget

• Quality experience with negotiate contracts

• Good understanding of real estate leasing

• Earlier work involving real estate law

• Client relations experience highly desired

• Previous experience working with vendor agreements

• Foundational knowledge in civil litigation law firm

• Skills in budget forecasting

• Deep understanding of trust account

• Proven knowledge of management-side employment law

• Knowledge of training & development

• Experience with accounts payable (AP)

• Well-founded grasp of monthly invoices

• General familiarity with law firm

• Practical knowledge of legal professionals

• Solid understanding of performance reviews

• Wide ranging experience with office functions

• Foundational knowledge in bi-monthly payroll

• Ability to thrive in a dynamic, high-pressure environment, to prioritize tasks and adapt to quick changes while remaining diligent through each task performed

• Ability and willingness to meet business critical deadlines

Are you looking to take the next step in your legal career? A dynamic, growing firm could have an excellent opportunity for you. We're looking for someone who is eager to work in a strong team-oriented environment. If you think that sounds like you, we want to hear from you!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .