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Job Description Summary

Role Summary/Purpose:   

Reporting to the GE Vernova Wind Segment Product Management Leader, the Executive Administrative Assistant will provide a range of administrative support to Executive leaders in the GE Vernova Wind organization; Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals; and operate as part of a team that works together and provides back-up support to other administrative staff as needed.  A high level of integrity in handling confidential information is required.

Job Description

Roles and Responsibilities

• Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members 

• Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses  

• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed

• Manage a range of general administrative services including ordering supplies and invoice processing

• Maintain distribution lists, create the draft for organizational announcements and distribute

• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed 

• Manage Workday transactions and pull reports as needed

• Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences. Work proactively and collaboratively to solve for issues  

• Handle confidential data and matters discreetly and professionally  

• Create and manage purchase orders as needed; manage outgoing shipments as needed

• Maintain gratitude plan with communications for moments that matter (ie birthdays, anniversaries, major life events for team)

• Work as a team player with others

• Special projects as required 

Required Qualifications

• Bachelor’s degree or High School diploma and five years’ work experience as an executive administrative assistant , or equivalent experience/ knowledge

• Minimum three years’ experience in event planning, administrative support, or complex project management or equivalent experience

   

Desired Characteristics

• Outstanding interpersonal skills  

• A collaborative team player yet able to work independently 

• Ability to creatively solve problems and drive best outcomes

• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment  

• Ability to successfully manage competing priorities  

• Highly results driven with exceptional follow through 

The salary range for this position is $68,000 - $102,000 USD Annual. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available health and welfare benefits include healthcare, prescription drug, dental, and vision coverage; savings account options (such as a Health Care Flexible Savings Account, Health Reimbursement Account, Limited Purpose Flexible Spending Account, and Dependent Care Flexible Spending Account); and an employee assistance program. Additional benefits include a defined contribution 401(k) plan, employee life insurance, optional dependent life insurance, employee accidental death or dismemberment insurance coverage, short-term disability, optional long-term disability, pre-tax transportation/commuter program, paid holidays, paid time off, parental leave, a layoff plan for salaried employees, tuition refund program, use of CariLoop, adoption assistance, optional identity theft prevention insurance, optional personal legal assistance, and optional personal excess liability insurance.