Job Information
PACE Staffing Network Administrative Assistant in Seattle, Washington
Overview:
This is a high-impact position, making sure our client's systems are in good working order, and that their staff team has the tools they need to advance their mission. This position provides administrative support to the Executive Director and is a part of the management team. This individual will help all staff achieve their goals by providing limited administrative support and maintaining a well-functioning office. Our client's mission statement is to connect neighbors and families to nourishing food, essential resources, and a supportive community, so people can build resiliency to meet life's challenges. They advocate with dignity, inclusion and empowerment.
Job Responsibilities:
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- Maintain effective working space for staff and volunteers (office space, furniture, computer equipment, phone system, supplies).
- Provide administrative support for Executive Director, including scheduling, logistics and correspondence
- Provide support to management team regarding operations, goals, as well as policies and procedures
- Welcoming volunteers and participants, and answering inquiries received from general mailbox
- Attend weekly management team meetings and coordinate follow up on action items related to improved operations
- Ensures updated materials for any significant program or operational changes
- Provide support for Board meetings, including scheduling, correspondence, Board materials, and Board documents
- Work as a liaison with landlord and vendors on facilities
- Providing basic tech support for staff and ensuring advanced issues are resolved with the support of tech consultants
- Works collaboratively with contract bookkeeper to ensure compliance with government contracts
- Act as a liaison between the finance department and program staff/Executive Director
- Review credit card activity reports and coordinate reconciliation process
- Coding of invoices into Bill.com platform
Other duties as assigned
Job Details:
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- Payrate: $23-$26/hr. (DOE)
- 8-week contract role
- Ideal start date would be either 4/23 or 4/30
- Schedule: 9:30am-5:30pm (Monday -- Friday)
- 100% onsite -- Seattle, WA (Wallingford & Roosevelt neighborhoods)
On occasion, one would need to visit either/both locations during the day
Candidate Requirements:
- 2+ years of applicable administrative/office management experience
- Bachelor's Degree in Business, MIS, or equivalent. Experience can be substituted for formal education.
- Understanding of accounting processes and government contract compliance, preferably within a non-profit organization.
- Excellent attention to detail and project management experience
- Comfort working with technology and helping others troubleshoot tech problems
- Experience with Microsoft Office suite, Adobe Creative Cloud and CRM database (or capable of learning to use donor and program participant databases)
- Experience in a Board setting a plus
- Valid driver's license and 3 years safe driving history preferred.