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Some of what you'll be doing:

As the External Relations Community Program Support Specialist, you will support contract administration for the Port's Community Impact Programs, including the South King County Community Impact Fund and the Duwamish Valley Community Equity Program, fostering strategic partnerships with near-port communities. You will also be supporting the Aviation and Maritime Environment and Sustainability community engagement program managers with administrative support on major projects and events, as needed.

• You will provide administrative support for contract processing, scopes of work, extensions, purchase requisitions, and invoicing to support the Port's Community Impact Programs.

• You will review grant reimbursement requests and contractor invoices against contract deliverables, administer approval process and keep Excel tracking spreadsheets updated.

• You will provide administrative support to the Assistant to the Director and the Community Engagement Program Managers on development of materials, including language translation, and equitable engagement practices such as ordering food, processing internal paperwork for facility rentals, daycare assistance, community stipends and audio-visual needs.

• You will work with diverse community members and community based organizations supporting equitable engagement practices.

• You will provide administrative support for the Duwamish River Community Hub operations by processing work orders, ordering supplies, and coordinating materials.

• You will provide administrative support for the community events linked to the South King County Community Impact Fund and the Duwamish Valley Community Equity Program including open houses, tours, and community meetings.

• You will support the development and distribution of invitations, manage RSVP, print name badges, staff registration tables, assist with event set up and tear down, coordinate materials and hospitality, and support post-event follow up.

Who you are:

• Experienced – You have five (5) years of event planning and support experience working with a public agency, or in a public relations or community engagement environment. You also have five (5) years of experience in an administrative support role including contract administration.

• Educated – You possess a High School Diploma or equivalent.

• Desired – We hope you have a Bachelor’s Degree in Public Administration or Communications.

• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.

• Detail Oriented – You are organized and experienced with managing and tracking priorities, projects, and deadlines using a range of communication tools.

• Effective Communicator – You have excellent communication and interpersonal skillsand the ability to work within multi-cultural communities.

• Adaptable – You efficiently manage multiple priorities, projects and deadlines. You are proficient at time management, can prioritize workload, and adapt to changes in workload demand.

• Collaborative – You can work collaboratively with a variety of cross-functional teams and anticipate and take action to meet customer’s current and future needs.

What else you need to know:

• Driver’s License – You will need a valid Washington State Driver’s License, or the ability to obtain one, is required in order to travel locally to project sites.

• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.

• Work Environment - This work will take place in a hybrid/in-office setting at Management’s discretion.

• Grade Review – The pay range and grade for non-represented positions are under review and subject to change as part of the Port’s work to implement a new pay program. This review is intended to ensure that positions are aligned with the new program that will be implemented in early 2024.

• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.

• Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.

Why you'll love it here:

The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.

• Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.

• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.

• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.

• Holidays – More than ten days per year to celebrate with family and friends away from work.

• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.

• Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work from home.

• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.

• Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.

• Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.

• Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.

• Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Why the Port of Seattle:

Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here . IND123

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .

Location: Downtown Seattle

Organization: External Relations

Employee Status: Regular

Schedule: Full-time

Posting Expires: May 6, 2024, 1:59:00 AM

Minimum Salary: 34.93

Midpoint Salary: 52.39

Req ID: 002635

The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.