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Description

We are seeking a Part Time Executive Assistant/Office Manager to join our team in Seattle, Washington to work roughly 20-32 hours per week. This is a 3 month contract role. This role involves a variety of tasks in the realm of office management and executive assistance. You will be tasked with maintaining our office space, coordinating various office projects, and providing support to our remote and in-person employees.

Responsibilities:

• Coordinate and manage the office space, which includes maintaining supplies, managing key cards, and liaising with building management

• Assist with both in-person and remote employee requests to ensure smooth office operations

• Manage the ordering of breakfast, lunch, and snacks for the office, meetings, and team events

• Handle credit card reconciliation for Executives, Office and all company subscriptions through Expensify

• Oversee the organization and scanning of mail and assist with special projects as needed

• Manage the executive's calendars with a focus on scheduling and coordinating meetings

• Organize company and departmental meetings, including scheduling, sending reminders, and organizing catering when necessary

• Create PowerPoint and Google slides for internal and external meetings

• Plan and manage events including executive, team, and employee meetings

• Maintain corporate files and ensure they are up-to-date and organized

Skills required:

• Proficiency in CRM and Calendar Management

• Excellent Communication skills and ability to manage Correspondence

• Familiarity with Zoom, Google Suite, and Microsoft PowerPoint

• Experience in Event Coordination

Requirements • Minimum of 3 years of experience in an Executive Assistant or Office Management role

• Proficiency in CRM platforms

• Experience with Calendar Management

• Excellent communication and correspondence skills

• Familiarity with virtual meeting platforms such as Zoom

• Proficiency in Google Suite applications

• Experience with Microsoft PowerPoint

• Ability to coordinate and manage events

• Must have a strong attention to detail and organizational skills

• Ability to multitask and prioritize tasks effectively

• Excellent problem-solving abilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .