Job Information
Tetra Tech, Inc. Project Administrator - 10000001130 in Seattle, Washington
Tetra Tech values the contributions of the entire team required to deliver a successful project for our clients, and we recognize that the administrative, technical and management team members all play a key role in project delivery. Our company, ranked #1 in Water by Engineering News Record (ENR) for over 20 years in a row, is experiencing rapid growth. Within our Northwest Region, our WTR Business Unit is looking to quickly hire a Project Administrator/Document Controls specialist in support of our growing project portfolio. The Project Administrator/Document Controls Specialist will be trusted to provide efficient, accurate, and reliable support to Project Managers. Qualified candidates will have relevant experience in the architect/engineering consultant industry and will be prepared to step in quickly, effectively and with minimal training to allow our Project Managers to immediately and actively engage support. This position offers multiple growth opportunities in both contract administration and project management. Tetra Tech's innovative, sustainable solutions help our clients address their water, environment, infrastructure, resource management, energy, and international development challenges. We are proud to be home to leading technical experts in every sector and to use that expertise throughout the project life cycle. Our commitment to safety is ingrained in our culture and at the forefront of every project. We combine the resources of a global, multibillion dollar company with local, client-focused delivery. Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists. Apply today and join the company that is Leading with Science. Your Role: The Project Administrator will help the NW Project Teams deliver successful projects for our clients by assisting Project Managers and Project Controllers with:
Document Controls - Establish and maintain project filing structures, electronic and hardcopy working project files, reference libraries, project SharePoint sites. Administer project closeout and archiving at project completion. Conduct periodic quality assurance audits on document files and databases.
Scheduling Support - Establish and maintain project calendars and deliverable schedules (typically in Excel or MS Project, possibly Primavera)
Project Templates - Define and maintain project templates across all team members for project work products such as technical reports, drawings, memos, meeting agendas, meeting minutes, etc.
Proposal and Project Production - Assist in proposal preparation, compile project approach narratives across team members, draft subcontractor scopes of work, edit documents, compile and produce technical reports, tables, memos, spreadsheets, presentations.
Change Management - support the scope change administration process, track identified deviations from contracted scope, coordinate with finance department to evaluate cost impacts of deviations from workplans, prepare documentation for clients to support requests for contract budget/scope modifications.
Earned Value Analysis - support monthly preparation of earned value analysis by interviewing technical team on work completed to date, consolidating responses across team members. Provide input to monthly invoices to ensure clients are billed in a timely manner.
Quality Assurance/Quality Control - administer the established project quality assurance/project control proce