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Facilities Coordinator - Islandwide

Job ID

73964

Posted

29-Apr-2024

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Singapore - Singapore

DUTIES AND RESPONSIBILITIES

• Reports directly to the Facility Manager, with responsibility for overseeing and/or coordination of maintenance and other work assignments performed by technicians, vendors and contractors, to ensure the facilities been well managed and maintained

• Plan and manage office space to ensure 100% completion of planned tasks and meets stakeholder’s expectations.

• Responsible for customer engagement to enhance the overall customer experience

• Performs daily inspection within office for amenities cleanliness and workplace safety, to provide comfortable ambiences for the occupants.

• Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.

• Maintains records and logs of service requests, DO/PO/invoice, file on work orders, reports, and all other facilities related documents, and tracks their status.

• Generation of Monthly Report and sending it to Facilities Manager, provides manager with analysis and reports of vendor quality and work completion.

• Conduct and put in place regular Vendor performance management. Maintain and developing good relationship with vendors and building management.

• Knowledge in technical and M&E will be an advantage.

REQUIREMENTS

• Minimum of 2 years of related experience and/or training. Prior vendor supervisory experience preferred.

• Diploma/Degree in Tourism/Hospitality/Business Administration or other relevant fields

• Good Knowledge on Workplace safety including but not limited to understanding Risk

• Assessment, Method of Statement, Safety Data Sheets.

• Excellent written and verbal communication skills. Strong organizational and analytical skills.

• Ability to provide efficient, timely, reliable and courteous service to customers.

• Ability to effectively present information.

• Ability to respond to workplace incidents and to solve problems involving several options in situations.

• Ability to comprehend, analyze, and interpret service agreement documents. Requires advanced analytical and quantitative skills. Intermediate skills with Microsoft Office, Outlook, and /internet.

• Prior facilities coordination experience & basic technical knowledge on office facilities are ideal

• Flexible to cover Receptionist duties when the Receptionist is absent

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)