VetJobs - The Leading Military Job Board

Working Title: American Indian Admin Specialist (Office and Admin Specialist Principal)

Job Class: Office & Administrative Specialist, Principal

Agency: Health Department

• Who May Apply : Open to all qualified job seekers

• Date Posted : 05/09/2024

• Closing Date : 05/22/2024

• Hiring Agency/Seniority Unit : Health Department / Health-AFSCME

• Division/Unit : Health Equity / OAIH Div Dir Staff

• Work Shift/Work Hours : Not Applicable Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $22.74 - $30.68 / hourly; $47,481 - $64,059 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : (Required for AFSCME)

• FLSA Status : Nonexempt

• Telework Eligible : Yes

• Re-Posting : Yes

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The Office and Admin Specialist exists in the Office of American Indian Health (OAIH) in the Health Equity Bureau to provide administrative and office support to the Director and other professional staff in the Office of American Indian Health (OAIH). This position has a key role in communicating and interacting with external partners, colleagues across the agency, partner agencies, and MDH leadership. It’s critical this position is culturally competent with a strong understanding of American Indian communities and Tribal Nations and can multi-task in a fast-paced environment.

This position within the Office of American Indian Health will hold duties of complex and sensitive nature relating to the Tribal/State Government relations. Knowledge and/or experience with Tribal/American Indian communities' government is strongly preferred.

Responsibilities include, but are not limited to:

• Provide administrative support to OAIH leadership in a timely, professional, and efficient manner so the OAIH functions at optimal level.

• Manage administrative matters according to State of Minnesota policies and procedures with a minimal amount of supervision.

• Manage external meeting and event logistical details in a professional manner.

• Manage and support electronic correspondence and communications in a professional and timely manner.

• Assist with grant and contract processes and coordination, as needed.

Minimum Qualifications

One (1) year of work experience in an office administrative role conducting the following responsibilities:

• Analyzing and making recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.

• Experience managing records retention for a work area.

• Experience explaining policies and procedures in a clear concise, and professional manner to both internal and external customers.

• Proficient with a variety of software and office technology systems, including Word, Excel, PowerPoint, SharePoint, Adobe, Prism, Crystal and MAPS.

Minimum qualifications to be assessed during the interview:

• Technical skills sufficient to develop, review, proofread, and revise reports, printed materials, spreadsheets, PowerPoint presentations and correspondence.

• Strong communication, organization, time management, and prioritizing.

Preferred Qualifications

• Knowledge of MDH policies and procedures sufficient to advise and establish administrative functions or ability to learn.

• Customer service skills sufficient to provide courteous, effective, and timely service to clients/customers.

• Knowledge of American Indian values, realities, and tribal governments in Minnesota.

• Knowledge of American Indian health systems, health equity and health disparities in Minnesota

Additional Requirements

Successful completion of a background check is required for this position.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.