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Office and Administrative Assistant

St Paul MN 775 Vandalia St, St Paul, Minnesota, United States

Administrative Services

Requisition # 2303298

Total Views 177

AtTrane TechnologiesTM and through our businesses includingTrane®andThermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

We are currently seeking an Administrative Assistant to join our Sales team in St Paul, MN. As an Administrative Assistant, you will play a key role in ensuring the smooth and efficient operations of our office. This role is designated on-site.

Responsibilities include the following:

• Answers and directs calls in courteous and timely manner. Responsible for answering technical support calls for customers, submitting tickets with details of the request and/or directing them to the local service department

• Assist all local leaders with any projects or requests ranging from team meetings and booking travel, expenses

• Assists in Onboarding new Associates and I-9 Processing

• Provides support for marketing efforts for sales team and preparation for customer events

• Coordinates mail and outgoing packages, orders office and event supplies

• Creates PowerPoint/flyers for community and employee events. Tracks participation, RSVP, and coordinates company events

• Supports the Area General Manager with employee engagement activities like skip level roundtables, birthday celebrations etc

• Responsible for producing a monthly newsletter for associates

• Point of contact to coordinate training in our training room for visitors and associates

• Liaise with Facilities coordinator to ensure building is safe and secure

• Maintains communication boards throughout the building

• Negotiates catering and food vendors for company meetings and training

• Manages office vendors (cleaning, pest, etc) as needed and tracks and processes payments/contracts

• Responsible for troubleshooting and minor changes to phone system

• Purchase and restock supplies for building, company, and customer events

• Sets up and breaks down after meeting events

• Sorts and distributes the daily mail to be routed to departments and associates

• Trains regional backups for phone support and ensure coverage is maintained at time of absence

• Coordinator for annual health screening event and acts as a wellness champion

• Assist Regional Finance Leader with accounts receivables and checks received

• Use procurement systems- creating purchase orders for vendors, making sure vendors bill correctly, ability to lookup invoices

Competencies / Education/Experience:

• High School Diploma or equivalent experience required

• Proven experience as an Administrative Assistant or similar role in a corporate environment

• Ability to interact with all levels of management, staff, and outside contacts in a courteous and

• professional manner

• High level of proficiency with Microsoft applications including Excel, Word, PowerPoint

• Strong organization skills and ability to work independently, prioritize work and handle

• simultaneous assignments with success and accuracy

• Demonstrate the highest level of professionalism as well as confidence, confidentially, integrity

• and motivation

• Flexibility and strong time management skill set

• Ability to communicate clearly both written and verbally

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

We offer competitive compensation and comprehensive benefits and programs that help our employees thrive in both their professional and personal lives. We are proud of our winning culture which is inclusive and respectful at its core. We share passion for serving customers, caring for others, and boldly challenging what’s possible for a sustainable world.

We are committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.