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Archivist/Librarian, California Historical Society Collections

University Libraries, Stanford, California, United States

New

Library

Post Date 3 days ago

Requisition # 104939

Stanford Libraries is seeking a full-time,non-career track fixed term position for 6 months with the possibility of renewal for an additional term to join the Department of Special Collections and serve as Project Lead/Librarian. This will be one of three positions that will form a team working on these collections. They will lead the supervision, and overall completion of processing over 8,000 feet of papers and 5 terabytes of digital files for the California Historical Society collections and make them discoverable and accessible to researchers and will assist in directing the accessioning of both the CHS book collections and photography collections.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to supporting teaching, learning and research across Stanford by acquiring, stewarding, and making available a research collection, currently more than 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We are seeking a team member who is ready to share their skills and perspectives.

About the Department of Special Collections & University Archives:

The Department of Special Collections & University Archives acquires, arranges, describes, preserves, and makes availableprimary source materialsto support the research needs of Stanford students, faculty, and administration, as well as the global community of scholars.The holdings of the Department comprise more than 260,000 rare, fine press, and artists’ books, and some 59 million pages and 350 terabytes of unpublished manuscripts and photographs. Collections include the papers of scientists, mathematicians, technologists, artists, writers, historians, and visionaries; medieval manuscripts; archival photographs; and records of corporations and non-profit organizationswith a special interest on SiliconValley, California, and Mexican American history.

They will report to the Associate Director of Special Collections and Curator for American History and will work collaboratively with the Head of Collection Services and that team in the Department of Special Collections and work out of the Stanford Auxiliary Library 3 in Livermore, California and the Redwood City campus.

About the Position:

The CHS project is under the direction of the Associate University Librarian for Special Collections. The project team will be jointly overseen by the Associate Director for Special Collections & the Assistant Director for Collections Services. The Lead Librarian/Archivistis responsible for leading a team of 2 librarians/archivists that will work on the collections from CHS. The person in this position will be responsible for assessing all files for content, research interest, and restrictions and determining levels of processing and descriptive metadata and preparing them for researcher access and delivery. This will entail reviewing and end-processing for collections already processed including creating and updating catalog and accession records as well as remediation of any existing finding aids. For unprocessed collections, the person in this position will also prioritize and oversee the arrangement, description, and preservation of the materials as well as the publication of finding aids. Materials will cover multiple formats including a substantial photography collection.The Project Lead/Librarian will also collaborate with the staff in Special Collections and other departments across the library to create preservation and access plans for these materials.

Core Duties*:

● Execute the assessment, arrangement, and description of all materials in the CHS collections, including physical materials, artifacts, and memorabilia, audiovisual, and images according to standards such as DACS or ISAD(G)

● The Lead Librarian/Archivist and the other two members of this team will provide reference and other services to users and prospective users of the CHS collections.

● The Lead Librarian/Archivist and the other two members of this team will recommend acquisition of information resources, including ones created in the distant past relevant to the history of California and the opening of the American West.

● Assist with the management and supervision, and direction for the project team including a photography librarian/archivist and a processing librarian/archivist.

● Oversee processing of digital files for any digitized materials and their eventual ingestion into the Stanford Digital Repository including the creation of descriptive and technical metadata for these files

● Work with some independence and make judgments and recommendations about content appraisal and access and report to the immediate supervisor on critical decisions.

● Responsible for the creation and publication of descriptions including the finding aid, accession and catalog records.

● Collaborate with colleagues across the department and libraries as needed and essential.

● Manage time to complete and oversee the organization and description of assigned collections.

● Publish articles on project discoveries and updates on SUL blogs or Instagram feed.

● Perform other duties as assigned.

* - Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS

Education and Experience:

· Advanced Degree in Library Science or a relevant academic discipline with demonstratedexperience working with increasing levels of responsibilities, preferably in an academic library for 2 years.

Minimum Knowledge, Skills and Abilities:

● Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies for managing, processing, and providing access to archival collections in analog and digital formats.

● Consistent display of excellent verbal and written communication skills, including strong presentation skills.

● Ability to work independently as well as effectively in a collaborative team environment.

● Ability to collaborate and negotiate issues with people from different parts of the library and outside the library, including collection curators and creators.

● Ability to manage projects, develop access & use policies or contribute to library initiatives across functional lines.

● Ability to identify challenges and opportunities, engage others in their resolution, and recommend appropriate courses of action.

● Demonstrated ability to evaluate and improve online resources in terms of content quality, functionality, and user interface issues.

● Demonstrated success in independently performing complex job functions such as collection management reviews, preparation of major exhibits, developing policies for business practices.

● Evidence of engagement in relevant professional or academic communities.

Other Relevant Knowledge, Skills, and Abilities May Include:

● Demonstrated understanding of the broad scope of library operations with ability to understand how their role interacts with the rest of the organization.

● Experience applying library and archival descriptive and metadata standards (e.g. Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), Metadata Object Description Schema (MODS); ability to rapidly learn and implement new descriptive practices adopted by the department and/or Stanford Libraries

● Degree of familiarity with databases including analysis and extraction of data

● High level of proficiency with computers and desktop applications, including e.g. Microsoft Office, Google Apps, and Trello.

● Demonstrated commitment to diversity, equity, and inclusion.

● Must be able to maintain confidentiality with sensitive or restricted information.

● Will assist in grant/gift reporting as necessary.

Physical Requirements:

● Constantly sit, perform desk-based computer tasks.

● Occasionally stand/walk, twist/bend/stoop/squat, kneel/crawl, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds.

● Rarely use a telephone, operate hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

● May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings, and weekends.

Work Standards:

● Interpersonal skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

● Promote culture of safety: Demonstrates a commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

● Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching, and clinical missions. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Why Stanford is for You

Contemplate the challenges our planet faces today and the sustainability solutions we will develop in the coming years. Imagine a world without search engines or social platforms Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk or film screening or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The expected pay range for this position at either Librarian 2 is $83,000 - $106,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Additional Information

• Schedule: Full-time

• Job Code: 1782

• Employee Status: Fixed-Term

• Grade: H

• Requisition ID: 104939

• Work Arrangement : On Site