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Graduate Admissions Specialist & Student Life Coordinator

School of Engineering, Stanford, California, United States

Student Services

Post Date Sep 12, 2024

Requisition # 104582

The School of Engineering

Stanford Engineeringhas been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Electrical Engineering Department seeks a Graduate Admissions Specialist & Student Life

Coordinator to provide a wide range of administrative support for the Student Services Office and is a key member of the 6-person Student Services team. Reporting to the EE Director of Student and Academic Services, the Graduate Admissions Specialist & Student Life Coordinator serves as the first point of contact for prospective applicants to the Electrical Engineering graduate programs. This role will assist and work closely with the Graduate Admissions Officer during our department’s admissions process, which includes reviewing applications for graduate and non-degree option students. Other duties include coordinating the PhD rotation program and managing the purchase card verifications and reimbursements for the student services team. As the Student Life Coordinator, this position coordinates the EE Student Orientation for incoming graduate students, EE Admit Weekend for prospective EE PhD students, and other student life activities (pumpkin carving contest, the gingerbread house contest, etc.) throughout the year to foster community building within the department. This role will be the main administrative support for the department’s Student Life Committee (SLC).

Electrical Engineering is one of the largest graduate departments in the School of Engineering at Stanford, with more than 60 faculty and more than 800 undergraduate, masters, and doctoral students. The department is consistently ranked in the top group of all electrical engineering departments in the nation.

Electrical Engineering website:https://ee.stanford.edu/

This role is eligible to be hybrid upon completion of the in-person training period.

In this role you will:

• Review documents and forms for completeness, track files for follow up and distribute for review.

• Research and resolve routine issues, refer complex issues to other staff.

• Input data, update electronic databases, web sites, literature, and associated materials. May collect, gather and validate data, prepare basic reports.

• Coordinate logistics for outreach activities, meetings, and events.

• Respond to routine inquiries from students, faculty, external constituents, and staff.

• Serve as a subject matter resource to students and other departments.

• Contribute to general office administration and process improvements.

• May train and direct day to day activities of student and temporary workers.

• *Other duties may also be assigned

Additional responsibilities include:

• Coordinate special projects as assigned by the EE Director of Student and Academic Services

Education & Experience (Required):

• Associate’s degree and one year of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Strong written and verbal communication skills.

• Basic computer skills, including experience with Microsoft Office Suite.

• Customer service skills.

• Basic office administration skills.

• Ability to learn compliance with legal, financial, and university policies and external regulations.

Education & Experience (Desired)

• Bachelor’s degree

• Previous student services experience

• Strong attention to detail

• Proficiency with Peoplesoft and Oracle Business Intelligence reporting is highly desirable.

• Superior customer service and troubleshooting skills for interfacing with students, faculty and staff within the department and university.

• Ability to work proactively, independently and collaboratively.

• Strong organizational and time management skills with a demonstrated aptitude to manage a large volume of calls, emails, and in-person inquiries in an environment with frequent interruptions.

• Must be available to work through the month of December (except on University holidays).

Physical Requirements

• Frequently sit, perform desk-based computer tasks.

• Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

Pay Range:

The expected pay range for this position is $22.88 to $36.54 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you . Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun . Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 7499

• Employee Status: Regular

• Grade: E

• Requisition ID: 104582

• Work Arrangement : Hybrid Eligible