Job Information
Tarleton State University Administrative Associate IV in Stephenville, Texas
Job Title
Administrative Associate IV
Agency
Tarleton State University
Department
Health & Human Performance
Proposed Minimum Salary
$16.83 hourly
Job Location
Stephenville, Texas
Job Type
Staff
Job Description
The Administrative Associate IV serves Tarleton State University in the Department of Health & Human Performance within the School of Kinesiology in the College of Health Sciences. Works under general supervision and provides advanced administrative support work. This is a full-time staff position located on the Stephenville campus.
Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. Requires the ability to teach and/or work remotely at the University’s discretion.
Responsibilities:
45% Provides general support to the department head in coordinating and assisting with departmental operations: schedules departmental meetings and appointments for the department head; maintains department budget sheets; coordinates data collection for assessment; prepares Small Class Justification forms, Faculty Load forms; maintains departmental databases; and provides assistance as requested and necessary. Coordinates hiring paperwork for Adjuncts, Graduate Assistants, and Student Workers. This may include typing, mail merge, Excel, and Word.
15% Coordinates departmental enrollment operations: maintains enrollment records, including class rolls, course syllabi, final grades, and final exams; (as directed by departmental administration) provides student overrides, adjusts class limits, prepares section change paperwork, signs drop cards, places and removes advising holds, and coordinates submission of class rolls and semester schedules. Coordinates textbook orders for courses.
10% Reception: Provides excellent customer while maintaining front office coverage: answers and directs incoming phone calls.
10% Provides general support to departmental faculty, students, and other clients: responds to email inquiries; prepares all travel documents for faculty; schedules building facilities; maintains grant budget sheets for faculty; and provides assistance and referral as necessary. Assists with program information and program brochures.
5% Provides administrative assistance with a variety of tasks including assistance with scheduling.
5% Coordinates departmental purchasing operations: obtains purchase information and bids, prepares Requests to Purchase, utilizes state-issued procurement card, checks in receipt of order, maintains packing lists to authorize payment; and orders classroom, office, and other supplies.
5% Acts as departmental liaison to other departments: prepares and disseminates departmental correspondence to other campus and off-campus entities.
5% Performs other duties as assigned.
Minimum Qualifications:
High school diploma or equivalent combination of education and experience.
Four years of related experience.
Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.
Salary:
Commensurate with experience
The target base hourly compensation is $ 1 6.83 and may be negotiable based on funding availability and candidate experience/skillset in relation to th e minim um requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits ar e also available to full time and qualifying part time employees:
Educational Benefits
Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/)
Doctoral Educational Assistance
Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)
Fully covered employee health insurance
Dental insurance
Vision insurance
Retirement and Insurance programs
Paid Leave (https://www.tarleton.edu/hr/benefits/)
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave
Other
Complimentary tickets to all A thletic and P erforming F ine A rts events
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information, upload documents and “ Submit ” the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.
Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)
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Employee Services (https://www.tarleton.edu/hr/index.html)
Benefits
University Leadership (https://web.tarleton.edu/president/)
Research and Economic Development
Traditions and History (https://www.tarleton.edu/traditions/index.html)
Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .