Bureau of Safety and Environmental Enforcement EXECUTIVE ASSISTANT (SCHEDULER) in Sterling, Virginia
Summary The Bureau of Safety & Environmental Enforcement (BSEE) works to promote safety, protect the environment, and conserve resources offshore through vigorous regulatory oversight and enforcement. For information about our bureau go to: http://www.bsee.gov/ Responsibilities This position is located within the Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE), Office of Offshore Regulatory Programs (OORP), Organizational Development and Support (ODS) in Sterling, Virginia. At the full performance level (GS-12) the major duties of this position include, but are not limited to the following: 1) The incumbent functions as the scheduling manager and executive assistant directly for the Office Chief, a Senior Executive, and Deputy Chief, from within the OORP Organizational Development and Support Staff. 2) Maintains the calendar for the Chief and Deputy Chief and schedules appointments and briefings based on personal knowledge of the workload and priorities. 3) Makes reservations and drafts travel authorizations. Refines schedules and arrangements to meet the Chief's needs. 4) Compiles and prepares schedules, background information, briefing materials, and other information for the Chief and Deputy Chief daily. 5) Conducts records management activities for OORP Organizational Development and Support in coordination with the records manager. Archives materials as needed. 6) Keeps the OORP Chief, Deputy Chief informed of day-to-day activities, commitments, issues, and priorities. 7) Operates Department personnel and payroll systems. BSEE has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval. Salary Range Information: First time hires to the federal government typically start at the beginning salary in the range for their respective grade level. GS-11: $78,592 - $102,166 per annum GS-12: $94,199 - $122,459 per annum This vacancy may be used to fill additional positions as vacancies become available. Requirements Conditions of Employment You must be a U.S. Citizen. You will be subject to a background/suitability investigation/determination. You will be required to have federal payments made by Direct Deposit. You must submit ALL required documents and a completed questionnaire. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/. Qualifications To qualify for this position you must meet the Specialized Experience for the series/grade to which you are applying. Specialized Experience GS-11 Specialized Experience: A. Specialized Experience: To qualify for the GS-11, you must possess at least one full year of specialized experience equivalent to at least the GS-09 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:1) using MS Office tools for planning, organizing and memorializing data; 2) planning and scheduling support for Senior Executive Level managers; AND 3) prioritizing, multi-tasking, and organization of various projects. MUST MEET ALL. -OR- B. Education: Possession of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. (TRANSCRIPT REQUIRED); -OR- C. Combination: A combination of specialized experience and education that totals 100% of the requirement. Combination of graduate level education beyond the first two years of progressive graduate study and appropriate experience that together meet the qualification requirements for this position. (TRANSCRIPT REQUIRED) GS-12 Specialized Experience: Note: At the GS-12 level you may not substitute education for experience. A. Specialized Experience: To qualify for the GS-12 level, you must possess at least one full year of specialized experience at or equivalent to the GS-11 level in the Federal service, or comparable experience not gained in the Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience is defined as demonstrated experience: 1) using MS Office tools for planning, organizing and memorializing data; 2) planning and scheduling support for Senior Executive Level managers; 3) prioritizing, multi-tasking, and organization of various projects; AND 4) managing correspondence and action documents for leadership review and/or signature consistent with agency policy. MUST MEET ALL. Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement. Education Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements. Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4 Additional Information Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties. The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361. Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process. NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S. A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.