VetJobs - The Leading Military Job Board

Description

We are seeking a reliable and proactive individual to join our team as a part time Department Assistant Receptionist. In this role, you will provide essential administrative and clerical support, ensuring the smooth functioning of our department. Your responsibilities will include answering phones, managing calendars, making travel arrangements, coordinating events, and assisting with various office tasks. Additionally, you will be expected to support executives at the Senior Leadership Team (SLT) level and below.

Key Responsibilities:

• Answering and directing incoming calls

• Typing and word-processing documents

• Maintaining calendars and scheduling meetings

• Making travel arrangements

• Coordinating building and equipment maintenance

• Setting up and tearing down events hosted at the center

• Managing office supplies and ensuring organization and cleanliness

• Tracking expenses and attendance

• Greeting visitors and providing assistance

• Handling copying, faxing, and sorting/delivering mail

• Providing supervision and guidance to other clerical/administrative staff as necessary

  Requirements

Required Qualifications:

• High school diploma or GED

• 2 years of customer and/or clerical experience

• 1 year of experience managing and coordinating travel arrangements, lunch orders, RSVPs, and sorting/delivering mail

• 1 year experience managing an office, including opening/closing, office supplies, checking printers, organization, and cleanliness

• Knowledge of customer service principles and practices

• Good verbal and written communication skills

• Bilingual in Spanish

• Ability to lift up to 30 lbs

Preferred Qualifications:

• 1 year experience of proficient use of Microsoft Office, including Excel and Word

• 2 years of call center phone experience or receptionist experience

• Ability to multitask effectively

If you meet the qualifications and are interested in joining our team, please submit your resume and cover letter. Be sure to include any relevant experience and why you believe you would be a good fit for this position.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .