Job Information
MyFlorida ADMINISTRATIVE ASSISTANT I OPS - 60933511 1 in TALLAHASSEE, Florida
ADMINISTRATIVE ASSISTANT I OPS - 60933511 1
Date: Sep 23, 2024
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Requisition No: 838217
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I OPS - 60933511 1
Pay Plan: Temp
Position Number: 60933511
Salary: 17.50
Posting Closing Date: 09/24/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
ADMINISTRATIVE ASSISTANT I OPS - (60933511)
Department of Children and Families
Tallahassee, Florida
This position performs a variety of complex office administrative support functions requiring independent judgment, research, collection of information/data, preparation and maintenance of reports, and maintains the confidentiality of sensitive information. Initiates special projects and provides guidance to the administration to ensure deadlines are met and or targets are achieved.
Requesting a people person who would be okay with interacting with staff when needed.
Would need to have a driver’s license and a reliable transportation.
Administrative - Schedules and coordinates meetings for multiple Directors. Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination. Prepares, and submits travel requests and reimbursements. Prepares and submits required security forms to obtain systems access for staff within the administration as directed.
Subpoenas
Telecommuters
HR references
HR Hiring Events
Training Preparation kit
Vendor escort
Mail & Package pickup and Delivery
Coordinate with General Service
Trash/ surplus pick up
Maintenance notification when needed
Janitor notification when needed
Office Environment
Bulletin Board
Popcorn Wednesday
Kitchen cleaning
Name tags for cubicles
Conference room calendar management
Main office line
Summit Travel
Assist Rae/ Chris/ Milton/ Scott as needed
Event planning and Coordination
Building Functions - Assists in coordinating with General Services, Information Technology, and or vendors as outlined in the Children and Families Operating Procedure (CFPO) 70-14 . Maintains inventory of equipment and supplies.
Personnel - Prepares and processes human resource actions as directed by the Directors in accordance with the State Personnel Rules and Department policies and operating procedures. Provides documents and other related material as it pertains to all human resource actions. Assists with the hiring process by advertising position vacancies and assembling the hiring packets. Assists with and tracks the scheduled performance evaluations within the Administration Unit and serves as a human resource liaison. Maintains employee working files for the Administration Unit.
Reports - Develops and maintains tracking systems to ensure completion of assignments. Compiles information and prepares reports for the Director’s review.
Customer Service - Handles customer complaints and Department referrals/trackers; routes and or assigns to appropriate area for proper assistance, tracks, and follows up to ensure resolution. Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems.
Participates in required training, meetings and conferences, and other duties as assigned.
Knowledge of administrative principles and practices; office procedures and practices; the methods of data collection; the principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing, prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies and procedures; utilize problem-solving techniques; work independently; plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TALLAHASSEE, FL, US, 32303
Nearest Major Market:Tallahassee