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Business Operations Coordinator (24015124)

Description

CULTIVATE A BETTER WORLD

Food served fast does not have to be a typical fast-food experience. Chipotle has always done things differently, both in and out of our restaurants. We are changing the face of fast food, starting conversations, and directly supporting efforts to shift the future of farming and food. We hope you will join us as we continue to learn, evolve, and shape what comes next on our mission to make better food accessible to everyone.

THE OPPORTUNITY

The Coordinator, Business Operations will provide a broad range of superior administrative support with an emphasis managing the Executive and other senior leadership. In addition to providing executive administrative support to the Leadership team, this role will provide cross-functional operational and administrative support to the Supply Chain, People Experience, Marketing, Facilities, and Operations teams.

WHAT YOU'LL DO

Support the Executive and other senior department leaders with the ability to organize and communicate complex and competing priorities

Assist with project management by creating assignments, tracking progress, and resolving issues

Support and maintain operational processes and workflows to ensure that resources are used efficiently

Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions

Coordinate with vendors and suppliers to get quotes, and maintain good relationships with external stakeholders

Create and maintain records for all operational activities and ensure that all documents are filed properly

Provide staff with the necessary support and resources to effectively do their jobs to the best of their abilities

Utilize a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Compiles information into structured reports

Designs and maintains efficient documentation and distribution systems for a variety of records and files including confidential information, such as human resources and financial information relating to the management of the Company using methods that can be easily accessible to assigned staff

Coordinate arrangements for staff meetings, conferences, and handle special arrangements for large meetings.

Draft and/or proofread documents and presentations as needed utilizing a strong command of proper business writing and grammar.

Assemble and distribute meeting agendas and pre-reads, and meeting materials

Take notes and distribute minutes for attendees of meetings.

Provide information and assistance to business associates in a professional and courteous manner, and communicate for Officers when appropriate

Provide support and oversee junior operational functions such coordinating and tracking training, including working closely with vendors

Maintain appearance and organization functionality of common spaces

Handle office mail sorting and courier services

Maintain office supplies, inventory and ordering

Arrange and assist with the onboarding of new hires

Manage proper maintenance of office equipment, oversee vendor management of equipment, and ensure accurate billing and contractual responsibilities.

Collaborate and provide support for Canada RSC team events to ensure team collaboration and team building

Follow-up with vendors and internal employees to resolve invoice and payment issues

Determine the validity of invoices, proper account codes, and proper authorization

Work with employees across various departments to resolve invoice and payment questions

Strategically schedule and coordinate activities such as Preventative Maintenance, Warranty service, and other essential services based on meticulous prioritization of issue severity and business impact.

Initiate direct communication with restaurant managers when additional clarity is needed for Facilities, People Experience, and Supply Chain matters, as required

Maintain supplier and product databases and provide regular updates to RSC and Restaurants, as required

Provide support for internal and external audit requests

WHAT YOU'LL BRING TO THE TABLE

High school diploma

B.A. in related field or an equivalent in education and experience preferred

Strong knowledge of and the ability to use a PC as well as Microsoft Office Suite

Intermediate knowledge of Microsoft Excel

Excellent 10-key and typing skills with the ability to audit work for accuracy

Excellent analytical, quantitative, written, and verbal communication skills

Ability to be detail oriented

Two (2) years related work experience

Be able to minimally travel

WHO WE ARE

Chipotle Mexican Grill, Inc. (NYSE: CMG) is cultivating a better world by serving responsibly sourced, classically cooked, real food with wholesome ingredients without artificial colors, flavors or preservatives. Chipotle has over 3,250 restaurants in the United States, Canada, the United Kingdom, France and Germany and is the only restaurant company of its size that owns and operates all its restaurants in North America and Europe. Chipotle is ranked on the Fortune 500 and is recognized on the 2023 list for Fortune's Most Admired Companies and Time Magazine's Most Influential Companies. With over 110,000 employees passionate about providing a great guest experience, Chipotle is a longtime leader and innovator in the food industry. Chipotle is committed to making its food more accessible to everyone while continuing to be a brand with a demonstrated purpose as it leads the way in digital, technology and sustainable business practices. For more information or to place an order online, visit

PAY TRANSPARENCY

A reasonable estimate of the current base salary range for this position is $50,000 - $65,000 CAD. You are also eligible for annual cash bonuses and equity awards based upon performance and other factors. Actual compensation offered may vary depending on skill level, experience, and/or education. Chipotle offers a competitive total rewards package, which includes medical, dental, and vision insurance, RRSP Matching, sick leave, vacation time, and much more.

Chipotle Mexican Grill is an equal opportunity employer that values diversity at all levels. As a people-first company rooted in values, our purpose extends beyond serving nutritious food using real ingredients. It means hiring world-class individuals and fostering a culture that champions diversity, ensures equity, and celebrates inclusion. All qualified applicants, regardless of personal characteristics, are encouraged to apply.

Chipotle has policies and procedures in place to accommodate persons with disabilities or who otherwise require accommodation in accordance with applicable human rights legislation. Please notify Chipotle should you require an accommodation. Please contact if you need an accommodation due to a disability to complete an application, job interview, and/or to otherwise participate in the hiring process. This email does not respond to non-accommodations related requests

Primary Location: Ontario - Toronto - Ontario Canada Field Support-(99601)

Work Location:

Ontario Canada Field Support-(99601)

323 Yonge St. Unit 114

Toronto M5B 1R7