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Executive Administrative Lead

Date: Sep 12, 2024

Location:

Toronto, ON, CA

Requisition ID: 32559

A Career in Beer * and Beyond:*  

*  *  

Our purpose at Molson Coors Beverage Company is to brew beverages that unite people to celebrate all life’s moments.  We’ve been brewing iconic brands for over 238 years and are now proud to be offering a modern portfolio that expands beyond the beer aisle.   

We are Talent Brewers * with* * our culture routed in our core* * Values.* We believe in our brands and our people, and that diversity WITH inclusion is the key to a winning team culture.  We want you to join our team of brand ambassadors who believe the world is full of untapped opportunities. So, if you get excited about making a real difference as part of a winning team like we do, we want to hear from you.  

The Headlines: *  *  

In the role of an Administrative Lead working at the Canadian corporate headquarters , you will be an important part of the success of the Canadian business leading a team of Administrative Assistants.  This position is responsible for providing high-level administrative support to the President of Molson Coors Canada and leads the team of Administrative Assistants ensuring that the administrative needs of the rest of the Canadian Leadership team are met . This position requires considerable discretion and independent judgment. Key responsibilities include the ability to compile and produce complex information for inclusion in reports or presentations and the creation of charts, graphs or tables. Effective calendar, meeting and event planning and people management skills are critical as well as sound communication skills associated with routine and high-level written and verbal correspondence.

The Responsibilities: _ _

• Responsibility for complex office activities

• Manages and supports direct team members in all aspects of their career development, as well as support and mentor indirect team members. Responsible for calendar and time/people management for a company executive

• Responsible for all travel related arrangements, including preparing expense reports, itineraries and following up with internal employees and external customers to confirm meetings

• Develop, manage and reconcile monthly executive G&A cost centre budget

• Responsible for high-level correspondence through e-mail, telephone, and mail

• Compile and analyze complex information

• Provide project administrative support as needed

• Produce charts, tables and presentation materials

• End to end executive meeting and event coordination which includes monthly leadership meetings, offsite meetings and annual conference.   Aid in the preparation and filing of key records, statistics and reports

• Administer programs, projects or other processes specific to operating unit served

• Negotiate contracts, coordinate with vendors and manage meeting/event budget

• Develop and update organizational department charts

• Lead and collaborate with global executive assistants, external administrative teams and external industry leaders to coordinate scheduling and preparation for internal and external board meetings.

• Provide administrative leadership  to direct team plus exercise influential authority to other departments within the organization when appropriate as directed by the executive team.

   

The * Other* * Qualifications:* * *

• High school education required

• More than 6 years’ experience as an administrative assistant

• Experience working in a complex work environment and/or working for high-level management highly desired

• Experience with people management

• High ability to multi-task and prioritize

• Ability to exercise independent judgment and discretion and employ basic reasoning skills

• Capability to analyze complex information requests and determining complex trends

• Strong experience with Microsoft suite of applications

• Expert-level experience with all components of Microsoft Outlook

• Administrative leadership and decision making

Work Perks that You Need to Know About: *  *

• Flexible work programs that support work life balance including a hybrid work model of 3 days in the office

• We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities  

• We care about our communities, and play our part to make a difference – from charitable donations to hitting the streets together to build parks, giving back to the community is part of our culture and who we are 

• Engagement with a variety of Business Resource Groups, which can provide volunteer opportunities, leadership experience, and networking through the organization 

• Ability to grow and develop your career centered around our First Choice Learning opportunities

• Participation in our Total Rewards program with a competitive base salary, incentive plans, parental leave, health, dental, vision, pension option with incredible employer match, generous paid time off plans, an engaging Wellness Program, and an Employee Assistance Program (EAP) with amazing resources

• On site Pub, access to cool brand clothing and swag, top events and, of course... free beer and beverages! 

• Work within a fast paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences  

Job Posting Grade: 8

Molson Coors is committed to a diverse and inclusive workplace. We’re an equal opportunity employer and invite applications from candidates of all backgrounds, race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, veteran status or any other characteristic. If you have a disability and believe you need a reasonable accommodation during the application or recruitment processes, please e-mail jobs@molsoncoors.com .