Job Information
CIBC Executive Assistant, Equity Research, Global Markets, Capital Markets in Toronto, Ontario
We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.
At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.
To learn more about CIBC, please visit CIBC.com (https://www.cibc.com/en/about-cibc.html)
What You’ll Be Doing
The goal of CIBC’s Capital Markets business is to be the premier client-focused wholesale bank based in Canada. To deliver on this, the Capital Markets arm of CIBC provides a wide range of credit, capital markets, investment banking, and research products and services to government, institutional, corporate and retail clients in Canada and in key markets around the world.
You’ll manage the day-to-day administrative activities in support of Research Analysts and their teams within Global Markets. In addition, you’ll work in a team environment with other support staff in assuming responsibility for the administrative support activities of the department.
At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time.
How You’ll Succeed
Analyst Support - Coordinate meetings and appearances on behalf of the Analysts including making all travel arrangements, team offsites, client events, etc. and monitoring them to ensure maximum efficiency, accuracy and policy adherence.
Travel Management - Research and book complex international travel arrangements for multiple team members, often in groups. Liaising with other travel/event arrangers on itinerary planning for conferences. Coordinate, manage and arrange all travel requirements including airline reservations, hotel accommodation, airport transfers and monitor for last-minute changes while abiding by policy and budget.
Expense Management - Process expense reports for Analysts and senior professionals in the group, ensuring expenses are within policy and follow guidelines, timely submission.
Recordkeeping & Reporting - Maintain extensive and appropriate file systems both electronic and paper for a substantial amount of forms, attestations, appearances, checklists as required for regulatory purposes. Conducts regular reviews to ensure compliance with audit requirements. Prepare and distribute reports daily to the department.
General Office Management - Maintain and order office and marketing supplies for the department and monitor inventory - includes ordering required repairs of all equipment, stationery etc. Perform general administrative tasks such as photocopying, filing, invoice coding and processing, mail distribution, couriers, maintain and update floor telephone lists and general department administration files. Maintain department organizational charts, office schedule and vacation tracker.
New Hire Onboarding/Offboarding – Oversee onboarding/offboarding for new/departing staff including the coordination of technology access, office set up and building access; ordering business cards, corporate phones, and corporate credit card as required; ensuring that all compliance requirements and internal policies are met. Provide training as necessary.
Team Player - Work closely with and may receive direction from the department business manager. Be an effective teammate and flexible in adjusting to changing work priorities. Participate fully and contribute to a positive work environment. Provide back-up coverage to other Executive Assistants within the team.
Coordination - Interact regularly with various internal LOBs and departments to accomplish administrative or coordination tasks, and with other advisory or support units (such as Corporate Access) when matters arise that require their involvement, or to develop and implement business process improvements.
Who You Are
You have a minimum of 5 years’ experience in an administrative/ professional support function working in a dynamic, fast paced environment, dealing with complex issues and managing conflicting priorities, within scope of a similar role. Post-Secondary education in a related field, preferred.
You have experience booking and making complex international and domestic travel arrangements. Experience with conference logistics and coordinating public appearances is an asset.
You are extremely detail oriented and very well organized; able to manage time well and multi-task to accomplish a wide variety of tasks, and conflicting priorities.
You can demonstrate experience in advanced level technical skills (MS Office: Excel, Word, PowerPoint, Outlook; web browsers). Experience with Visio, Workday, Amex GBT, COUPA and/or Salesforce considered an asset.
You are a strong communicator; excellent communication skills, both written and verbal.
You are able to manage highly confidential materials in an appropriate manner.
You show confidence and ability to exercise independent judgment, discretion and diplomacy in managing the activities of the department.
You are proactive, thoughtful and have an inquisitive work ethic. You anticipate needs, think critically and make suggestions for improvements where appropriate.
You can work on-site ; you enjoy working in a dynamic, fast-paced, independent, traditional office environment.
Values matter to you ; you bring your real self to work and you live our values - trust, teamwork, and accountability.
What CIBC Offers
At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.
We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program, defined benefit pension plan, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
*Subject to plan and program terms and conditions
What you need to know
CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.
Job Location
Toronto-161 Bay St., 4th
Employment Type
Regular
Weekly Hours
37.5
Skills
Accountability, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Report Analysis, Taking Initiative, Travel Coordination
At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability.
Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel.
Every day, our 44,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.