Raytheon Technologies Advanced Capabilities and Architecture Administrative Assistant in Tucson, Arizona
Do you have a gift for knowing what other people need?
Do you instinctively know the right thing to do?
Do you enjoy helping others be more effective?
If your answers are yes, we are looking for you to join our team at Raytheon Missiles and Defense (RMD) in Tucson, AZ. We are the System of Systems Modeling and Architecture Directorate, which is part of the Cross Product Team within RMD Engineering. Our Directorate consists of Advanced Capabilities and Architecture and Mission Modeling and Analysis departments.
We are seeking someone to fill the important role of Administrative Assistant to provide high-level administrative support to the ACA Department and Department Manager. As an Administrative Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to the Department leadership team, provide as-needed support for over 100 employees within the Department and interface with staff across other Directorates within the Cross Product Team.
The Administrative Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the Directorate leadership team. The Senior Administrative Assistant will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information.
U.S. Citizenship status is required, as this position needs an active U.S. Security Clearance as of day one of employment.
Manage calendars, phones and email for the Department Manager
Arrange appointments and meetings for the Department Manager, while being sensitive toward working across multiple time zones
Prepare travel schedules/reservations and business expense reports for the Department Manager in a timely manner
Provide meeting support including reserving conference rooms and off-site venues, coordinating Skype/ZOOM interactions, setting up teleconferences/video calls and arranging catering
Provide assistance with hiring/staffing efforts, employee transfers and employee separations
Help ensure seamless onboarding for new employees
Serve as Directorate Point of Contact for Digital Technologies
Support employees by answering questions and directing them to the many available resources
Coordinate employee office moves, including coordinating logistics for transfer of telephone, computer and personal boxes
Order and track office supplies
Coordinate visit requests using the RMD Visitor Registry System
Assist employees with travel arrangements, corporate card information, timecard guidance, and contact information for Human Resources, Digital Technologies, Timekeeping, etc.
Manage and develop Directorate SharePoint websites
Team with other administrative assistants to assist where needed to help the departments and directorate with day-to-day operation
Documented experience in the following;
4 years as an Administrative Assistant
4 years’ using Microsoft tools including PowerPoint, Excel, Word, Outlook, Skype, and SharePoint
Experience supporting large employee populations, senior leaders and multiple organizational groups
Time-management and prioritization skills
Meeting scheduling and coordination
Generation of travel and expense reports
Eligibility to obtain a DoD security clearance
Must be local to Tucson, Arizona
U.S. Citizenship is required
High School Diploma or equivalent
Familiar with RMD policies, processes and procedures
Quick learner with the ability to think and act with confidence
Self-motivated and willing to take initiative to improve processes
Able to make sound decisions without supervision, anticipate needs, think independently and determine appropriate action
Comfortable adapting to new equipment, software, tools and processes
Flexible in a rapidly changing environment
Excellent written and communication skills
Able to maintain confidentiality of personal and business information
Able to work on multiple projects and tasks simultaneously, tolerate ambiguity, work well with others and resolve problems in a timely and professional manner
Current/Active DoD security clearance
Associate’s Degree or Bachelor’s Degree in related discipline
This position requires the eligibility to have or obtain a security clearance. Non-US citizens may not be eligible to obtain a security clearance. The Defense Industrial Security Clearance Office (DISCO), an agency of the Department of Defense, handles and adjudicates the security clearance process. Security clearance factors include, but are not limited to, allegiance to the US, foreign influence, foreign preference, criminal conduct, security violations and drug involvement. Employment is contingent on other factors, including, but not limited to, background checks and drug screens.
Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
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