Job Information
Pennsylvania State University Office of the University Registrar Project Manager in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Office of the University Registrar is accepting applications for a Project Manager opportunity. The Project Manager will serve as the point of contact for facilitation and communication of project goals, deliverables, and schedules, and must be an excellent communicator . Va rious levels of documentation will be produced at each stage of the project and the project manager will solicit and document input from others. The position requirements include internal and university-wide student service requirements related to the student information system (LionPATH) and office projects.
In collaboration with the Associate Registrars, this position will provide project
guidance and recommendations to the Assistant Vice President for Enrollment Management and University Registrar.
Typical Work Duties
Facilitate the creation of project definitions, work breakdowns, rough order estimates, project plans, communication plans, and project schedules and specifications; serve as liaison to resolve problems and concerns
Research solutions to project management issues using the appropriate resources; lead short-term, tactical projects of various types
Help to determine scope of work required for assigned projects
Interact regularly with project sponsors, stakeholders, project teams, and others to determine their needs and use the existing project methodology to develop plans to address these efficiently
Facilitate or contribute to team or project meetings to communicate project timelines, milestones, and updates
May participate in and provide information for the strategic planning process at the unit or department level
Prepare reports and program documentation
Create project artifacts, agendas, presentations, and meeting minutes for project team
Assist in training new staff members in processes and procedures
Promote and follow the objectives, priorities, goals of projects through best practices and industry standard methodologies
Participate in professional development activities in the practice of project and portfolio management and may pursue industry certifications
May provide guidance and direction to other staff, especially as it pertains to the use of tools for effective project management
Rectify day to day issues
Facilitate and/or conduct feasibility studies for projects and requests for proposals, and make recommendations
Other duties as assigned
Education and experience:
Typically requires an Associate’s Degree or higher and 2 years of related experience, or an equivalent combination of education and experience.
The successful candidate must have:
Evidence of excellent analytical and communication skills (including written, oral, and interpersonal)
Demonstrated ability to prepare reports and deliver high quality presentations (both internal and external constituencies)
A high level of critical and strategic thinking
Attention to detail
Ability to work collaboratively, able to work with many stakeholders throughout the university
Ability to solve complex problems and recommend and implement solutions
A strong commitment to diversity, equity and inclusion and respect for others
Preferred qualifications:
Experience working with computerized student information systems is highly preferred.
The ideal candidate will have a minimum of two to five years of project management experience, preferably in a student-centered Higher Education environment.
PMP certification preferred
Candidates with experience in an Office of the Registrar or related university area working with academic information and overseeing operations in a university setting will be given preference.
The position may at times require the need to work after traditional business hours and on weekends. The Office of the University Registrar is supportive of flexible/hybrid work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
Application information and instructions:
Review of applications will continue until the position has been filled. Qualified individuals should submit:
A cover letter that includes a concise overview of their interest and experience relevant to the position
Resume .
Materials should be addressed to the Chair of the Search Committee for Project Manager position for the Office of the University Registrar.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The pay range for this position, including all possible grades is:
$61,800.00 - $89,600.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/comp-modernization) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA