Job Information
CAE USA INC Senior Administrative Assistant in United States
Role and Responsibilities
INDIVIDUAL CONTRIBUTOR - Provides administrative and clerical support to relieve department managers or staff of administrative details. Coordinates messages, appointments, information to callers, file maintenance, department office supplies and mail. Receives, screens and directs incoming calls, visitors, mail and email. Ensure customers are well accommodated.Incumbent in this role performs a variety of similar tasks requiring considerable judgment and may share expertise with colleagues. Position requires vocational or technical education in own area and/or advanced expertise and 4-6 years of work experience.
In this role, the Senior Administrative Assistant will be responsible to perform diversified secretarial and associated administrative duties at the Director Level. Activities require broad knowledge of CAE’s operations and policies.
Responsibilities will include, but are not limited to:
Provide Administrative and clerical support to an individual or a department.
Coordinate administrative task; manage agenda and meetings calendar.
Answer telephone, screen calls, take messages and forward calls.
Read incoming correspondence and take action appropriately.
Compose letters to answer various and unusual requests or respond to invitations business/community events.
Track departmental budget.
Maintain confidential files and records.
Create and maintain databases.
Compile information for management in an organized and logical fashion.
Research information on various subjects.
Organize material and meetings.
Create presentations.
Assist in the planning and preparation of meetings, conferences and conference telephone calls.
Coordinate activities with communications department (speeches, press releases).
Qualifications
High school diploma.
Minimum of 5 to 8 years of relevant experience.
Articulate phone voice with strong interpersonal skills and with excellent verbal and written communication skills.
Concur required
Ariba preferred
Proactive initiative in handling customer service issues.
Highly organized and self-starter.
Fluency in English
Position Type
Regular
CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.
Equal Employment Opportunity
At CAE, everyone is welcome to contribute to our success. With no exception.
As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.
At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.
At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying simulation training and critical operations support solutions. Above all else, we empower pilots, airlines, defence and security forces, and healthcare practitioners to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in more than 200 sites and training locations in over 40 countries. CAE represents 75 years of industry firsts—the highest-fidelity flight and mission simulators, surgical manikins, and personalized training programs powered by artificial intelligence. We’re investing our time and resources into building the next generation of cutting-edge, digitally immersive training and critical operations solutions while keeping positive environmental, social and governance (ESG) impact at the core of our mission. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.