VetJobs - The Leading Military Job Board

Management Analyst III - COPS

Category: Administration

Main location: United States, District of Columbia, Washington

Position ID: J1023-0831

Employment Type: Full Time

Position Description:

CGI Federal is seeking a Management Analyst III as an Executive Admin to support the COPS division under DOJ in DC.

Your future duties and responsibilities

The individual serves as a staff assistant with primary responsibilities to the Director Office

On own initiative, observes need for administrative or procedural notices or instructions to the staff; prepares necessary issuances and presents them for signature.

Other responsibilities to include:

• Devises and installs office procedures for the COPS organization. Gathers specialized information for use in reports, presentations, speeches, memos, briefing books, grant announcements, etc., the sources of which are not initially known and which may be available in only one or very few places.

• Receives and logs in all telephone calls and visitor. Determines the nature of each call or the business of visitors. Decides whether the nature of the call or visit requires the attention of the Director or Principal Deputy Director, if the call can be handled personally, or if it should be directed elsewhere. When the calls involve matters on which the Director, Principal Deputy Director, and/or an Executive Staff member should have background information, postpones the conversation, obtains the information, and presents it when informing the Director/Principal Deputy Director/Executive Staff member of the call.

• Maintains the Director’s and Principal Deputy Director's calendars, independently scheduling and shifting appointments. Reminds Director and Principal Deputy Director of appointments.

• Makes arrangements for meetings, conferences and briefings to be held, including space, time, people, etc. and assembles background material.

• Receives, logs in, and distributes incoming mail for the Director’s and Principal Deputy Director's offices. Maintains files for the Director and others as assigned.

• On own initiative, drafts correspondence concerning administrative matters, letters of acknowledgment, commendation, notification, etc.

• Makes travel arrangements for the Director and other staff. Arranges for transportation and hotel reservations and prepares travel orders and vouchers.

• Establishes and maintains administrative and or subject-matter files. Screens files and retires records as needed.

• Types a wide variety of correspondence, reports, briefing charts, tables and other written documents in final form. Assures proper format, spacing, and typographical accuracy of final products.

• Requisitions office supplies, publications, etc.

• Performs routine administrative tasks, such as photocopying, filing, and sending faxes.

• Assists the Chief of Staff with special projects.

• Performs other duties as assigned.

Required qualifications to be successful in this role

• 4 to 6 years as a high-level administrative assistant, staff assistant, executive assistant or related position

•Prefer a minimum of two to three years of experience in prescribed area of expertise with a required strong academic background.

• Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare written correspondence and reports is an absolute requirement.

• Must have strong interpersonal skills

• Ability to work independently and be a team player

• Ability to successfully complete a CGI Background Investigation to include; 50 State Criminal, Education, Employment, Credit and Driving Records Checks

• Must possess a current Department of Justice Public Trust waiver

• U.S. Citizenship

Education Requirements:

High School Diploma required

Bachelors degree preferred

Candidates may be required to provide a writing sample.

Hourly wage: $35.64/hr. (non-negotiable)

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, experience and training, and licensure and certification. Compensation decisions are dependent on the facts and circumstances of each case.*

At CGI Federal we call our professionals “members” to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal’s benefits include:

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible members

Paid Time Off (PTO)

11 Standard Holidays

Health & Welfare Benefits as determined by your Service Contract Act

Skills:

• Data Entry

• Document Management

• Finance & Accounting

• Financial Management

• Payment Management

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at USEmploymentCompliance@cgi.com . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

We make it easy to translate military experience and skills! Clickhere (https://cgi-veterans.jobs/) to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.